SEQ CHAPTER \h \r 1
MINUTES FOR THE
EXECUTIVE ADVISORY BOARD MEETING
July 9, 2008
Call to order: 8:07 a.m. Adjourned 9:21 a.m.
Roll Call: Don LeMaster-EAB
Barbara Levette-Public Involvement Manager
Dick Patterson-Citizen
Pat Kamber - EAB
Guests: Commissioner Benavente
Commissioner Hamlin
Commissioner Wyatt
Rich McEachin, Exec Director
Terry Veitz, Admin Asst.
Approval of Minutes
Pat Kamber made a motion to approve the minutes from June 11, 2008 meeting. Motion was 2nd by Dick Patterson. Motion was approved unanimously.
Old Business
The presentation by Barbara Levette was tabled until she arrived.
Members present discussed who the stakeholders are and Don LeMaster explained that it includes everyone, but the EAB is continuing to identify them. Frank Benavente that it was important for each stakeholder to put forth what they need and how the EAB can assist them in those efforts. Don asked how the EAB might get more people to meetings and how do we show the value of participation. Pat commented that her community had many things going on, but didn’t feel they had influence in Hoodsport. Further, the Port has done a lot of things, but understanding the purpose of the EAB is important. Frank commented that the Port and the EAB had to re-focus 5 months ago and have since gone a long way in identifying stakeholders. Bring in all community organizations has been the focus and those partnerships will help each move forward. Don mentioned that possibly the EAB needs to copy the members on the minutes of Port meetings. Rich McEachin said he would put together a form letter encompassing what has been achieved in the last several months and that can go out with the minutes.
Barbara Levette started her presentation at 8:30am under Old Business. She put forth that a binder of information for each member would be very helpful. It was felt that the lack of participation at the meetings is due to a number of elements such as vacations/other business/4th of July weekend just past. A list of the known stakeholders was written out as follows: Barbara Levette/Public Involvement Mgr.; Dick Patterson/Past Port Commissioner; Bill Smith/Tribal; Don LeMaster/Business; Ed Binder/SITE; George Fisher/Save the Lakes; Jenene Bandes/Hoods Canal Bus. Assoc; Mike Purvis/Business; Pat Kamber/Retired; Paul Mullins/Lake Cushman Maintenance Board; Trudy Mitchell/Lake Cushman Booster Club; Brian Cook/Hoodsport Business Assoc. Other entities to be contacted regarding a representative are: Lilliwaup Community, Minerva Beach, Holiday Beach, Ayock, and New Union Community Church. Don LeMaster is to contact Lilliwaup re: representative. Jack Hamlin and/or John Wyatt will contact someone from Lake Cushman regarding a representative.
It was suggested that Terry, the Port Admin Asst call each EAB member on Tuesday, prior to the meetings to remind them of the meeting. Terry agreed to do that and asked for known phone numbers. She will research all others using past sign in sheets or the phone book. Frank Benavente suggested that the EAB possibly schedule a retreat to solidify the membership and binders of information could be disseminated at that time. Barbara Levette commented that a retreat in September might be best when vacations and the busy season are at an end. There was a consensus of those present that the regular EAB meeting will be held on Wed., September 10th, 8am at the Port office and the Retreat would be held at the Hoodsport Winery from 9am - 3pm following that meeting. The Port Commissioners will be asked if they will provide lunch for those in attendance.
Don LeMaster mentioned that he could no longer be the Chair of the EAB due to other commitments. Dick Patterson agreed to run the next few EAB meetings and the Retreat, but wouldn’t be interested in a permanent position as Chair.
There was no further business. Dick Patterson made the motion to adjourn, a second by Pat Kamber and the meeting was adjourned at 9:21am