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MINUTES FOR THE

EXECUTIVE ADVISORY BOARD MEETING

October 8, 2008

 

 

Call to order: 8:00 a.m.                                                         Adjourned: 9:05 a.m.

 

Roll Call:                                Dick Patterson- Citizen/Chair

                                                Don LeMaster - PDA

                                                Terry Brazil - Lake Cushman

                                                Carrie Berry - Beacon Point

                                                Barbara Levette - Hood Canal Improvement/Union

                                                Lisa Ellis - Lilliwaup

                                                Tom Sheldon - Citizen

                                             

Guests:                                   Commissioner Wyatt

                                                Commissioner Hamlin

                                               

 

Staff Present:                         Rich McEachin, Exec Director

                                                Terry Veitz, Admin Asst.

 

                                                                                               

Approval of Minutes

 

Don LeMaster made a motion to approve the minutes from August 13, 2008 meeting..  Motion was 2nd by Barbara Levette. Approved unanimously.

 

Old Business

 

Barbara Levette presented the 6th phase discussion which was the product obtained from the EAB retreat on September 10, 2008. She distributed copies of the retreat product analysis to those in attendance and due to the length of that analysis, it is attached to these minutes of record. She stated it was now time for the EAB to communicate the retreat accomplishments to the Port staff. Don LeMaster read the EAB Vision Statement. It was related that a Stakeholders analysis had been completed. There was also a SWOT analysis completed. Mandates, both formal and informal were read by Don. The members discussed the product analysis in which 100 strategies were identified and 4 of the 100 strategies were prioritized as follows:

1. A 2 page/tri-fold newsletter should be drafted, printed and distributed 4 times per year,      the first one being out by early December. Commissioner Wyatt volunteered to ask the      PUD if they would allow the newsletter to be added to utility billings.

2. Signage (Welcome to Hoodsport), which original sign has disappeared.

3. Community Service Clubs/Community Involvement

It was brought up that a name should be established for the newsletter. It was related that a name had been established in years past so Exec. Director McEachin will research that information.

There was further discussion related to having the Executive Director and one Commissioner do an information presentation to the many clubs within the Hoodsport area. The presentations would put forth the Port’s mission/vision, budget, taxing structure and all other information of public interest. Several members offered to let the Exec. Director know when their meetings are scheduled. It was further agreed that the first newsletter should be published and distributed prior to any presentations. There was further discussion about the newsletter and other means of getting information to the public. Additional media to be considered is the newspaper, radio and Port website. All efforts should be made to put forth the projects that have been planned by the Port as well as those which have been completed. Exec. Director McEachin related that he just completed a new Port brochure and asked that each EAB member take a stack to distribute to their communities or clubs. Barbara Levette further clarified some of the items that the staff should incorporate in the newsletters. Define what the Port is and does, its boundaries, taxation elements, accomplishments, the Port’s 20 year plan/Master Plan, and identify the Port staff, Commissioners and EAB members. Additionally, define the PDA and what it’s mission is and how it differs from the Port. Don LeMaster related some information regarding what the PDA is working on in regard to Rural Activity Center status in Hoodsport vs. becoming an Urban Growth area.

 

The question rose about getting more people interested and involved in the EAB’s meetings. It was related that possibly the Admin Asst could do a mass email on the Monday prior to the meetings as a reminder to members of the meeting. It was noted that the Admin Asst has already done that prior and has even called all members with very little change in attendance. The Admin Asst will continue a mass email to all members on the Monday prior to meetings. It was further related that there should be Board Member Reports on future agendas so members have a way of relating what is happening in their communities. The Admin Asst will add Board Member Reports to future agendas.

 

 

New Business: None

 

 

Adjourn: Chairman Dick Patterson entertained a motion to adjourn. Don LeMaster made a motion to adjourn the meeting. Barbara Levette made a second, passed unanimously.