minutes from the regular meeting
of the Port of Hoodsport Commission
january 24, 2007
Call to order: 5:02 p.m. Adjourned: 7:27 p.m.
Roll Call: Commissioner Frank Benavente
Commissioner Dick Patterson
Commissioner Tom Young
Introduction of Guests: None
Approval of Minutes
Commissioner Benavente made a motion to “Approve the minutes from the regular meeting held on January 10, 2007 as presented.” The motion was approved unanimously.
Approval of Vouchers
Commissioner Benavente made a motion to “Approve vouchers for Carol Ferguson for administrative services in the amount of $534.80 and Thomas Printing for Moorage Registration Envelopes in the amount of $108.30.” The motion was approved unanimously.
Commissioner Benavente made a motion to “Pre-approve reoccurring vouchers for the month of February. The motion was approved unanimously.
Agenda Changes – Remove DNR Lease and Kiosk, since there is no update on either.
Open Items – None
Action Items
Overnight Moorage Fee Implementation
Carol brought the finished Moorage Registration Envelopes and they look good.
Commissioner Benavente brought samples of the signs with a cost estimate of $492.00. The commissioners liked the signs, but thought that the cost was too high. Commissioner Benavente will check with Walla Walla, because we believe that they will cost a lot less. We’ll order the 3’X3’ sign and the 6”X3” sign. The words “Pay Here” should be in red. The “Free Moorage” signs will have to come down.
Commissioner Benavente had a conversation with a member of the tribal council regarding the moorage fee. He believes that it would be worthwhile to set up a meeting with the council to let them know about the fee and ask for their input. It was decided that Carol will print copies of the EAB minutes referring to the moorage fee and take copies to Tom Longshore, since his email is not working and he hasn’t seen them yet. She will add a hand-written note asking for his input.
Ron from R&G will install the collection box on a 4X4 on the north side of the path leading to the dock. Commissioner Benavente or Carol will get the plastic box with cover to hold the envelopes.
Hoodsport Vision Discussion
Commissioner Young received the modified contract from Anderson Assoc., which includes the 45-day payment period. He had legal staff look over the contract and the question that came up is whether or not we ask for deliverables after each task. Could it consist of a summary attached to each bill? The consensus was that we could ask them to add a statement that the proposal is part of the contract, since it gives details about deliverables. Once the contract is printed, signed and returned, we can set a start date.
Commissioner Responsibilities
Commissioner Young felt that there were two questions: How do we handle the positions? Do we adjust the duties under each individual based on knowledge and experience or do we keep the responsibilities as written but shift them to how we’ve been operating?
Commissioner Patterson stated that he sees problems with the responsibilities. What if someone is voted in and doesn’t want to do anything? When he ran for the position, he wanted to be a commissioner, but didn’t expect to or want to take on responsibilities.
A discussion followed about the purpose for rotating positions. By doing so, each commissioner would gain the necessary experience to take over should another commissioner leave for any reason. The Commissioner Responsibilities are part of the Protocol Manual, which was set by a resolution. If we change it, we would need another resolution.
As a result of the discussion, and the fact that Commissioner Patterson will be resigning because he’ll be moving out of the district, the following motion was made: “For the 2007 calendar year, the responsibilities and positions will remain as they have been since the election last year, but we will revisit the issue when or if a change of commission occurs. The motion passed unanimously.
Delegated Authority
After a review of the 2006 Delegated Authority schedule, a motion was made to “Approve the Delegated Authority Schedule after adding ‘Requires Board Approval’ to ‘Transfer of funds (Cash vs. Investment)”. The motion was approved unanimously. We’ll need a letter to the county to submit with the schedule and a copy to Michael Wittenberg.
Individual Commissioners’ Reports
Commissioner Patterson reported that the caps for the pilings have been ordered for the third time. The first two orders were the wrong type of caps. The third set may not be exactly the same as the existing ones, so we may have to switch some of them around. Commissioner Benavente commented that there is a catalog in the office that has the right caps. Commissioner Patterson will take a look if the new caps don’t work.
Commissioner Benavente attended the RTPO meeting and shared their 2007 schedule. There is a policy meeting scheduled for February 9 and a TAC meeting on March 1.
The DOT Enhancement Funds have been delayed and pushed out to November or December 2007. The DOT’s administrative director is leaving and a new person coming in at the end of this week. The DOT facilitates the PRTPO. We need more people to participate. We need a council of governments, but there is a cost involved in that. The Executive Council consists of county commissioners and, until they endorse projects, they won’t happen. Mason County Ports comprise a very small portion of the council.
WIRA 16 has another grant opportunity for quick response on spills. We lost the last one. Commissioner Young added that several bills have been introduced for WIRA funding. There are possible changes in boundaries for WRIA 14 and 16. If the boundaries were changed, WIRA 16 would get 50% of WIRA 14 funds.
Commissioner Benavente has a tourism meeting tomorrow.
Commissioner Young has a meeting in Port Ludlow on the transportation piece of the RTPO. Twenty-three grant projects have been submitted. There is a February 1 deadline to submit the plan to the DOT, and includes prioritization of the grant projects. They’re looking at whether a different process is needed for larger RTPO’s.
The county has approved the 2007 budget. We’ll get a copy to Michael Wittenberg.
The final 2006 financial report is also here. Commissioner Young hasn’t had time to review it in detail yet, but the cash balance is very close to what he predicted. He’ll have a recommendation at the next meeting about the amount to transfer into the Investment Account.
Correspondence
We received a response to our letter to the Parks Department regarding the Hoodsport Trail State Park. Carol will coordinate schedules and set up a meeting with Steve Hahn in the next two weeks, if possible, to discuss the possibility of transferring the property. There are 80 ac. included in the park.
Commissioner Benavente said that we have to find out if there are stipulations on the deed that would restrict what we may want to do with the property.
The next Wastewater Management meeting will be held on January 31 at 6:30 p.m. The commissioners are invited to attend.
Agenda for the February 14, 2007 meeting:
Action Items:
Overnight Moorage Fee Implementation
Pumpout
DNR Lease
Kiosk
Hoodsport Vision Discussion
Transfer to Investment Account
Hoodsport Trails Park
Individual Commissioner Reports
Correspondence
Motion to adjourn to Executive Session at 7:10 p.m.
Motion to adjourn Executive Session and reopen the regular meeting at 7:26 p.m.
Motion to adjourn the regular meeting at 7:27 p.m.
Thomas Young, Chairman Frank Benavente, Commissioner Dick Patterson, Commissioner