MINUTES FROM THE REGULAR MEETING

OF THE PORT OF HOODSPORT COMMISSION

January 28, 2009

Call to Order:   9:30am                                                               Adjourned: 11:02am

Roll Call:                                  Commissioner Benavente

                                                   Commissioner Hamlin (Excused Absence)

                                                   Commissioner Wyatt

Staff Present:                            Rich McEachin, Executive Director

                                                   Terry Veitz, Admin. Assistant

Public:                                       Dick Patterson

Approval of Agenda: Commissioner Benavente made a motion to approve the agenda, for January 28, 2009 as submitted. Commissioner Wyatt made the second, passed unanimously.

Public Communication: Dick Patterson reported that the Shelton Journal has agreed to publish a two page insert which will be devoted to Hoodsport and other surrounding entities. There is a requirement to get a minimum of $50.00 of advertising per week to offset the costs. The first publication will be March 1^st and it will continue for 6 months as a trial basis. It was a consensus of the Commission to have this issue on the next meeting agenda to decide how much advertising the Port should put forth for this effort.

Commissioner Reports:

Commissioner Benavente stated that he attended the WRIA-16 meeting in which the implementation plan and grants were discussed.

Commissioner Hamlin - Absent

Commissioner Wyatt - No Report

Executive Director Report:

Executive Director McEachin reported that most of what he has been working on is on the agenda. He did report that the Port completed its exit audit with the State and he mailed a response. He also reported that he has received a letter from Ron of R&G Maintenance and he is no longer going to work for the port due to relocation. There is another gentleman interested and he will be contacting the Executive Director.

Consent Agenda:

Minutes: Commissioner Benavente made a motion to approve the January 14, 2009 minutes, as submitted. Commissioner Wyatt made the second, passed unanimously.

Vouchers: Commissioner Benavente made a motion to approve the vouchers 1-2, pages 1 and 2, as submitted. Commissioner Wyatt made the second, passed unanimously.

Old Business:

Hoodsport Trail Deed Process: Executive Director McEachin stated that he had papers for the Commissioners to sign in order to complete the deed transfer process. The papers were signed.

Discussion/Direction regarding modifying meetings to once per month and authorizing director/admin. asst. to sign recurring invoice vouchers;

Executive Director McEachin reported that several Ports only meet once per month and it seemed to work well in the prior months of November and December. Commissioners Benavente and Wyatt expressed a few concerns, but it was a consensus that this issue be Tabled and brought back at the next meeting so all Commissioners could discuss it again.

The Executive Director is to bring back a Resolution only pertaining to authorizing the Executive Director and Admin. Asst. signing recurring invoice vouchers. The Commissioners will decide at the next meeting whether they wish to address the issue of once per month meetings.

Discussion/Decision regarding whether the Commissioners would attend the joint County Port Commission work session on February 10, 2009: Commissioner Benavente and Wyatt both expressed that they felt attendance would be beneficial. The consensus was that the Commissioners would attend the work session.

Discussion/Decision regarding whether the Port would send a representative to the monthly meetings of the Hood Canal Coordinating Council: Commissioner Benavente expressed that he felt the Port should participate and work on trying to become members at some point. Commissioner Wyatt agreed. Commissioner Benavente made a motion to send a representative to the Hood Canal Coordinating Council monthly meetings. Commissioner Wyatt made the second, passed unanimously.

Resolution regarding increase in per diem compensation fo Commissioners effective July 5, 2008: Executive Director McEachin read the Resolution by Title. He explained that a prior Commission approved a Resolution in the past with the old rates. The current Commission already approved new rates in 2008, but it needed to be done by Resolution.

Commissioner Benavente made a motion to approve Resolution R09-1 as read. Commissioner Wyatt made the second, passed unanimously.

Discussion/Decision confirming prior approved meetings for Commissioners attendance and per diem: There was a consensus that the listing approved on May 28, 2008 would stand as approved and the Hood Canal Coordinating Council meetings would be added.

New Business:

Resolution to accept the CERB grant:

Executive Director McEachin explained that CERB has approved the grant and needed acceptance by the Commissioners in Resolution form to complete the process. He read the Resolution by Title. Commissioner Benavente made a motion to approve Resolution R09-2 as read. Commissioner Wyatt made the second, passed unanimously. There was further discussion regarding how to decide what projects should be considered as the process moves forward.

Adjourn: Commissioner Wyatt adjourned the meeting at 11:02am

Minutes Approved: February 11, 2009