MINUTES FROM THE REGULAR MEETING

OF THE PORT OF HOODSPORT COMMISSION

February 11, 2009

Call to Order:   9:32am                                                               Adjourned: 10:01am

Roll Call:                                   Commissioner Wyatt

                                                   Commissioner Benavente

                                                   Commissioner Hamlin (Excused Absence)

Staff Present:                            Rich McEachin, Executive Director

                                                   Terry Veitz, Admin. Assistant

Public:                                       Chuck Engel - PDA

Approval of Agenda: Commissioner Benavente made a motion to approve the agenda, for February 11, 2009 as submitted. Commissioner Wyatt made the second, passed unanimously.

Public Communication:          None

Commissioner Reports:

Commissioner Benavente stated that he will be attending the EDC Board meeting tomorrow and the monthly EDC luncheon on Friday. Next week, he will attend the RTPO and Hood Canal Co-ordinating Council meetings.

Commissioner Wyatt stated that he attended the WRIA-16 meeting and submitted the agenda and minutes for that meeting.

Executive Director Report:

Executive Director McEachin reported the following: The final inspection of the dock was completed by the County, but it didn’t pass. The fire marshal needs to inspect for fire protection and the site address must be posted. The Exec. Dir. will follow through with those two items. The Exec. Dir. submitted the monthly financials to the Commission. He stated that page 1 includes the beginning and ending balance. The following pages show the detail of expenditures. He reported that he received the final audit and that it has been made public.

Consent Agenda:

Minutes: Commissioner Benavente made a motion to approve the January 28, 2009 minutes, with noted amendment to add “no” prior to longer under Exec. Dir. report. Chuck Engel stated that under Public Communication, the minimum amount for an ad should read $500.00, not $50.00. It was pointed out that the amount of $50.00 was the amount stated during the meeting and the correction would show in these minutes. Commissioner Wyatt  made the second, passed unanimously.

Vouchers: Commissioner Benavente made a motion to approve the vouchers 1 and 2, as submitted. Commissioner Wyatt made the second, passed unanimously.

Old Business:

Resolution to approve Executive Director and Admin. Asst. to sign vouchers for recurring bills: Executive Director McEachin explained that Resolution R09-3 would allow the Exec. Dir. and Admin. Asst to sign vouchers for recurring bills in order to avoid late charges that occasionally occur due to Port meeting dates. The Exec. Dir. read  Resolution R09-3 by Title. Commissioner Benavente made a motion to approve the Resolution as read. Commissioner Wyatt made the second, passed unanimously.

New Business:

Discussion/Direction regarding contribution to newspaper ads for Hoodsport Journal section: There was discussion regarding the size of ads and costs. There was discussion regarding what the ads should market. It was suggested by the Exec. Dir. that the dock should be promoted. Commissioner Benavente suggested that moorage and pump out should also be included. It would cost $25.00 per week for an add the size of a business card. The Commission consensus was for the Exec. Dir. to obtain information from the Journal on ad sizes and costs and bring the information back to the Commission. Chuck Engel discussed the Port’s master plan. Commissioner Benavente stated that the Port continues to work on it, but it will take time. Commissioner Wyatt stated that becoming a UGA would be of critical importance. Commissioner Benavente asked the Exec. Dir. to ask the Journal if they would do an article regarding the Port newsletter at no cost.

Discussion/Direction regarding a letter of support for an EDC $34,000 grant request from County $.09 funds for its 2009 budget revenue: The Exec. Dir. explained that he received a request for a letter of support in this endeavor and a copy was before the Commission for review and approval. Commissioner Benavente made a motion to approve the letter to the County as requested. Commissioner Wyatt made the second, passed unanimously. 

Adjourn: Commissioner Wyatt adjourned the meeting at 10:01am

Minutes Approved: February 25, 2009