MINUTES FROM THE REGULAR MEETING
OF THE PORT OF HOODSPORT COMMISSION
February 25, 2009
Call to Order: 9:35am Adjourned: 10:37am
Roll Call: Commissioner Wyatt
Commissioner Benavente
Commissioner Hamlin
Staff Present: Rich McEachin, Executive Director
Terry Veitz, Admin. Assistant
Public: None
Approval of Agenda: Commissioner Benavente made a motion to approve the agenda for February 25, 2009 as submitted. Commissioner Hamlin made the second, passed unanimously.
Public Communication: None
Commissioner Reports:
Commissioner Benavente: Reported that he attended the Hood Canal Coordinating Council meeting and the group was very welcoming to him. He believes it is a good opportunity for the Port in being a participant. Commissioner Benavente reported other meetings attended as follows: RTPO - Discussed the Hood Canal Bridge closure and updates of current status are provided on the State website. A tour will be scheduled during the closure and the other Commissioners are invited to participate if they wish; attended the EDC Board Luncheon; and attended the Mason County Parks Board meeting, which he Chairs - Discussion was held regarding the possible closure of the Skate Board Park, but the Squaxin Tribe has committed to proved the funding necessary to keep it open this year.
Commissioner Hamlin: Reported that he talked to the Lake Cushman Maintenance Board and the Board said they were very pleased that the Port of Hoodsport was being so pro-active and applaud their efforts.
Commissioner Wyatt: Reported that he attended the County Solid Waste Advisory Committee meeting and a report and recommendations from that meeting will be forthcoming. He attended the EDC Board luncheon. He attended the WRIA-16 meeting in which the Terry Husserman grant was discussed. The Board requested that a change be made to reflect it was a competitive process. The WRIA-16 Board submitted a letter of support to the Port to be included in the grant request packet.
Executive Director Report:
Executive Director McEachin reported the following: He asked the Commissioners if they had heard any feedback about the Port Newsletter that was mailed out, for he had not heard from anyone. Commissioner Benavente stated that the EDC Board and Port of Shelton representative liked it very much. Commissioner Wyatt stated that he would like to take some of the newsletters to the next WRIA-16 meeting to pass around to the attendees. A Representative from the Ports insurance pool, Enduris, called the Exec. Dir. regarding entry of the PDA into the pool. There are a few concerns on the part of Enduris, but they will let the Exec. Dir know very soon whether the PDA will be accepted or not. Exec. Dir McEachin told the Commissioners that a new meeting for all area Commissioners has been scheduled for April.
Consent Agenda:
Minutes: Commissioner Hamlin made a motion to approve the January 28, 2009 and February 11, 2009 minutes. Commissioner Benavente made the second. It was noted that Commissioner Hamlin was absent from both of those meetings, thus not proper for him to make the initial motion of approval. Commissioner Hamlin withdrew his motion, Commissioner Benavente withdrew his second. Commissioner Benavente made a motion to approve the minutes of January 28, 2009 and February 11, 2009 as submitted. Commissioner Hamlin made the second, passed unanimously.
Vouchers: Commissioner Benavente made a motion to approve voucher 2-2, page 1 as submitted. Commissioner Hamlin made the second, passed unanimously.
Old Business:
1. Direction regarding expenditure to be made for Hoodsport edition advertising in the Journal: Exec. Dir McEachin explained the pricing for advertising and recommended that the Commission approve the sample he provided, which is a single size business card ad for $34.00 per week. Commissioner Benavente made a motion to approve the purchase of a single size business card ad each week. Commissioner Hamlin made the second, passed unanimously.
New Business:
1. Direction regarding pursuit of a $40,000 grant from Terry Husserman for litter removal from Hood Canal: Exec. Dir McEachin reported that the WRIA-16 Board made a request to change the language to reflect a competitive process and that he would make that change. The Commission discussed whether the Port must use the County’s small works roster or use their own roster. Commissioner Benavente brought up that it might be necessary for the Port to run a legal notice in the paper that they are accepting applications for 2009, for it was decided in 2008 the Port would only use the County roster. The Exec. Dir will contact the Public Works Dept to find out the proper process. Commissioner Benavente made a motion to proceed with the $40,000 Terry Husserman grant application. Commissioner Hamlin made the second, passed unanimously.
2. Direction regarding a request from the PDA for $500.00 to set up a petty cash account to pay for mailings/envelopes/supplies: Exec. Dir. McEachin stated that he talked to legal counsel due to his concerns of a possible “gifting” and legal counsel stated they were fine with what is being presented to the Commission. The Exec. Dir recommended that the Commission “grant” the funds to the PDA and he presented Resolution R09-4. He read the Resolution by Title. Commissioner Hamlin made a motion to approve Resolution R09-4, a one time $500.00 grant to the PDA. Commissioner Benavente made the second, passed unanimously.
3.Contract with Brad Hahn for Port Maintenance work and authorizing the Executive Director to sign the contract: Exec. Dir McEachin reported that the contract is the same contract and duties that were used for the last maintenance person from R&G. Commissioner Benavente made a motion to approve that the Exec. Dir sign the contract for maintenance of the Port. Commissioner Hamlin made the second, passed unanimously.
Adjourn: Commissioner Wyatt adjourned the meeting at 10:37am
Minutes Approved: March 11, 2009