minutes from the regular meeting
of the Port of Hoodsport Commission
april 11, 2007
Call to order: 9:33 a.m. Adjourned: 10:31 a.m.
Roll Call: Commissioner Frank Benavente
Commissioner Dick Patterson
Commissioner Tom Young
Introduction of Guests: None
Approval of Minutes
Commissioner Benavente made a motion to “Approve the minutes from the regular meeting held on March 28, 2007 as presented.” The motion was approved unanimously.
Approval of Vouchers
Commissioner Benavente made a motion to “Approve vouchers for Mason County Auditor for reimbursement of voucher expenses in the amount of $22.05; Michael Wittenberg for accounting services in the amount of $240.00; and R&G Handyman Services for dock maintenance and repair in the amount of $549.62.” The motion was approved unanimously.
Agenda Changes –Remove Dock Repair and the Pumpout, since we haven’t received any further information on them.
Open Items – None
Action Items
Overnight Moorage Fee Implementation
The DNR lease has been received and reviewed by the commissioners. It is a basic 30-yr. lease with a zero annual fee. There are some issues to be addressed, but they are not major. Commissioner Benavente made a motion to “Approve the DNR lease as written”. The motion was approved unanimously. Commissioner Benavente will take the lease to the bank to be notarized and each commissioner will sign, as they are able.
Commissioner Benavente reported that the mooring buoy has to be permitted and needs a DNR Port Management Agreement (PMA). He thinks that we could get the design going and apply for the permit so that we would be ready for the Tall Ship or another similar use. Don, from DNR, is researching the permit requirements.
PDA Relationship
Commissioner Young stated that the PDA requirements are listed on page 15 of the agreement in sections 1.03.270, 280 and 290. We should send a letter to the PDA regarding the requirements and access to their records. Commissioner Young will draft a letter for review. It was also thought that it would be beneficial for PDA members to participate in some of the WPPA seminars.
Hoodsport Vision Discussion
Commissioner Young will talk to Greg at Art Anderson regarding the pier issue (north of the existing dock). Commissioner Benavente added that some properties (the aquarium and the house across from the Post Office) are going up for sale and that we should have a property acquisition meeting with our realtor. Since time is of the essence, it is proposed that the meeting be held this Friday at 4:00 p.m. Commissioner Benavente will coordinate the meeting with Don LeMaster. Commissioner Patterson will be recused from discussion of the winery property since he owns it. He will give any relevant information regarding the property to the realtor.
Foothills Park Meeting Agenda
The majority of the meeting, on April 26th at 6:00 p.m., is being facilitated by the Parks Department. Our piece will be to present our Master Plan, which is under consideration, and ask for input. We will also present information on the possible acquisition of Hoodsport Trails Park and our proposed use. Commissioner Benavente added that he has been asked to speak to the Kiwanis group.
Commissioner Young mentioned that he had a conversation with Pat Jones, WPPA, regarding where we are with planning. Mr. Jones would like to have a copy of our Master Plan to review and he would then direct us toward resources for processes and potential funding sources. He mentioned that Art Anderson and Associates is not on the WPPA Small Works Roster and that he would like to meet with them to get more information on their services.
Park Dedication
Commissioner Patterson hasn’t been able to talk to Tim Sheldon yet, but will continue to try to reach him. Commissioner Young said that he is very good about responding to email.
Individual Commissioners’ Reports
Commissioner Benavente reported that the Coordinating Council says that they cannot fund 50% of our 25% matching funds, despite the fact that that’s what we were told. They did, however, give us some alternate funding sources. Our 25% would be approximately $5,700, but we only budgeted $2,875. Commissioner Benavente will follow up on their grant application process.
Commissioner Benavente will attend the EDC luncheon on Friday and the RTPO Executive Board meeting on Friday afternoon.
WIRA 16 has obtained a grant for water metering for exempt wells. The metering would be free except for the portion of installation fees over $150. In return, the recipients would have to provide data to WIRA for reporting purposes. Debbie, at PUD #1 is the contact person.
Commissioner Young reported that the legislature is now conducting budget negotiations behind closed doors. All grant funding sources for Ports looks positive. One bill, allowing Ports to get more involved in tourism has changed from good to bad. It would now remove a Port’s ability to condemn properties. The WPPA is working to change it back, but it doesn’t look promising. We should know the outcome in about 9 days.
Commissioner Patterson reported that he hadn’t reached Tim Sheldon. He will go ahead with installation of the moorage signs and the money box. They have moved the park sign to a more appropriate place.
Correspondence
We received information on a WPPA seminar in Spokane regarding funding of projects. Everyone thought that one of the commissioners should attend, and Commissioner Young said that he would check his schedule.
Surplus Property Auctions
Commissioner Benavente mentioned that there is another auction coming up that has a conference table, chairs and file cabinets, but that it’s not a UW auction. A motion was made to “extend the former motion to ‘Authorize the Port Commissioners, as representatives of a government entity, to purchase items from the UW Surplus Warehouse up to $1,500 for office furniture, including tables and chairs’ to include all public auctions.” The motion was approved unanimously.
Commissioner Patterson asked what we’re going to do about Dock Repair. He agreed to follow up with Wil Clark if Carol will provide him with the contact information.
He also asked how the moneybox for moorage would be emptied. We had discussed this previously and decided that any of the commissioners or Carol could empty it and bring receipts to the office. They would be held there until at least two people were present to count them. Commissioner Young will draft a process document.
Agenda for the April 25, 2007 meeting:
Action Items:
Overnight Moorage Fee Implementation
Pumpout
Hoodsport Master Plan Implementation
Dock Repair
Park Dedication Follow-up
PDA Relationship
Foothills Park Meeting
Individual Commissioner Reports
Correspondence
No Executive Session was needed.
Motion to adjourn the regular meeting at 10:31 a.m.
Thomas Young, Chairman Frank Benavente, Commissioner Dick Patterson, Commissioner