MINUTES FROM THE REGULAR MEETING

OF THE PORT OF HOODSPORT COMMISSION

September 9, 2009

 

Call to Order   9:30am                                                                    Adjourned:  10:13am

 

Roll Call:                                Commissioner Benavente

                                                 Commissioner Engel

                                                 Commissioner Carlberg – Excused Absence

                                                 

Staff Present:                         Rich McEachin, Executive Director

                                                Terry Veitz, Admin. Assistant

 

Public:                                    Mike Petz, Citizen       

                                                

 

Approval of Agenda: Commissioner Engel made a motion to approve the meeting agenda. Commissioner Benavente made the second, passed unanimously.

 

Commissioner Reports:

Commissioner Engel – No Report

 

Commissioner Benavente – Commissioner Benavente expressed his concerns over the

lack of maintenance oversight at the Port dock. He reported that a boat has been in one of the slips for a number of days and looks to be sinking. He also reported that the pump-out hose has been removed and is missing. He stated that many lights were also out on the dock and he replaced a few and has others on order. There is also a cap off of one of the pilings and possibly something loose. Executive Director McEachin reported that he has advertised the maintenance position and has received two applications. The cutoff date is on the 12th and he will hire someone local. Commissioner Engel stated that the Commission decided to advertise the position so it takes time to go through that process, but feels confident that the Executive Director will get someone local hired as soon as possible.

 

Commissioner Carlberg – Excused Absence

 

 

Executive Director Report:

Executive Director McEachin had no report.

 

Consent Agenda:

 

Vouchers: Commissioner Engel made a motion to approve Voucher 9-1, pages 1 and 2 as submitted. Commissioner Benavente made the second, passed unanimously.

 

Minutes: Commissioner Engel made a motion to approve the minutes for August 26, 2009. Commissioner Benavente made the second, passed unanimously.

 

Old Business:

1.  Update regarding building inspector’s decision of adding fire standpipe to dock:

Commissioner Benavente reported that he reviewed the permit from 2002. The stipulation was required in 2002, but the new requirement is after the fact. He reported that Marine Floats installed the required unit in Union and at Alderbrook. It is a dry pipe, flexible unit so it may not be very expensive. He will talk to Alderbrook again regarding their installation and cost. He reported that Marine Floats was the contractor, but he believes that they sub-contracted that work to someone else. He will try to obtain that information. He also stated that it is possible that the cost would be covered by insurance. 

 

2. Update regarding engineering plans from the Port of Allyn for use on Public Restroom:

Commissioner Benavente reported that in discussions with the Port of Allyn, they can’t find any filed information on the project. He reported that he has a few brochures that show some modular design options, but he didn’t bring them to the meeting. He suggested that the Port request the information from the County, they should have the plans for the Port of Allyn facility on file. Executive Director McEachin stated that he submitted another grant application for the restroom facility.

 

3. Discussion and Direction regarding continuing the Port Ad in the Journal Newspaper:

Executive Director McEachin reported that the Port is spending $100.00 per month or $1,200.00 per year for the Ad in the Beacon. He asked if the Commission wished to continue that Ad. Commissioner Benavente suggested that maybe the Ad needs to be changed. Executive Director McEachin stated that the Casino, Winery and others agreed to advertise too, but to date, none of them have. Commissioner Engel stated that he discussed this issue with the EAB in their meeting earlier and he believes the problem is that nobody from the paper is coming out to see them so they are not buying an Ad. He stated that information about the many groups in Hoodsport and community items should be printed, but more pressure is needed to get more involvement. He stated that he felt the Ad should continue for at least another few months. Commissioner Benavente stated that it should continue, but it should continue to be evaluated.

 

 

New Business:

1. Discussion regarding the 2010 annual budget items and amounts:

Executive Director McEachin presented a copy of the 2009 budget to the Commission. He stated that he needs to present a proposed budget for 2010, but is uncertain what amount the Commission may want to allocate for the restroom. Commissioner Benavente stated that he doesn’t wish to allocate funding for the restroom construction at this time. He feels other grants may be available and the Commission can always allocate funding to the budget as may be desired. Executive Director McEachin stated that most of the grants that are available require you to have at least design and engineering before you would have a chance for an award of grant funds. Commissioner Benavente stated that he would be willing to allocate maybe $30,000 or so for design and engineering, but isn’t willing to put too much out there for now. He also stated that he has asked a local designer to look at the options available for the restroom and make a recommendation. Executive Director McEachin stated that State Parks has told him that the Port has an allocation of $3,000 per year for 3 years in regards to the Operations and Maintenance of the pump-out and the replacement hose should be covered under that. He stated that he would present the Commission with a proposed budget for 2010 at the next meeting.

 

2. All Ports Meeting discussion and direction:

Commissioner Benavente stated that there are 5 Ports involved in the All Ports meetings. They generally have 15 – 20 people attending and they discuss common issues and concerns. At the last meeting, Kel Macaboy discussed the upcoming shoreline management plan update for 2012. The next All Ports meeting is to be hosted by the Port of Hoodsport. A tentative date has been set for October 21st at the IGA meeting room.’

Executive Director McEachin stated that he would publish the agenda and notices in the paper once a date was confirmed. Commissioner Benavente suggested that the Port should have an RSVP to insure there is enough food provided. Executive Director McEachin stated that he has a commitment from Kel Macaboy to attend the meeting to follow up on the 2012 shoreline management plan update.

 

Executive Session:  None

 

Adjourn; At 10:13am, Commissioner Benavente adjourned the meeting.

 

Minutes Approved: September 23, 2009