Minutes for the regular meeting
of the Port of Hoodsport Commission
december 27, 2006
Call to order: 5:07 p.m. Adjourned: 6:59 p.m.
Roll Call: Commissioner Frank Benavente
Commissioner Dick Patterson
Commissioner Tom Young
Introduction of Guests: None
Approval of Minutes
Commissioner Benavente made a motion to “Approve the minutes from the regular meeting held on November 8, 2006, as presented.” The motion was approved unanimously. Commissioner Benavente made a motion to “Add the notes from the December 13, 2006 meeting with Art Anderson and Associates to the record.” The motion was approved unanimously.
Approval of Vouchers
Commissioner Benavente made a motion to “Approve vouchers for Carol Ferguson for Administrative Services and mileage from 10/26/06 through 11/22/06 in the amount of $344.88 and for services and mileage from 11/23/06 through 12/27/06 in the amount of $347.42; for Commissioner Benavente for reimbursement of transfer station fees for waterlogged boards, postage, GIS maps and copies in the amount of $101.45; R&G Handyman Services for dock maintenance in the amount of $239.61; per diem and mileage for Commissioner Benavente in the amount of $1,945.05; and the Shelton Journal for public notices in the amount of $31.88.” The motion was approved unanimously. Commissioner Benavente also made a motion to “Pre-approve all reoccurring vouchers for January 2007.” The motion was approved unanimously.
Agenda Changes
Add discussion of the 12/13/06 meeting with Anderson and Associates. Add the letter of support for Mike Purvis’ grocery store.
Open Items - None
Action Items
Overnight Moorage Fee Implementation
Commissioner Benavente brought pictures of the Port of Olympia’s collection system, consisting of a small building with signage, the collection box and covered plastic boxes holding the envelopes. The Port of Shelton doesn’t have a collection system. Commissioner Benavente has two collection boxes, on 4-6” galvanized pipe, that have to be set in concrete. They are self-contained, waterproof and they lock. We should have water-resistant envelopes.
Carol presented a design for the collection envelopes. The only suggested change was to add a perforated, tear-off receipt. Carol will check into printing costs and order a minimum of 100 envelopes, depending on the price break on quantity. Commissioner Benavente will measure the opening in the box for envelope size and get it to Carol.
As a start, we could simply mount a plastic real estate-type box with envelopes onto a 4X4, with a large “Pay Here” sign on top. It would go at the top of the ramp. At some point we could look at building a small kiosk or put a small roof on the existing sign area to accommodate the pay station.
Dock Maintenance Contractor
Commissioner Patterson reported that new caps for the pilings have been ordered and should be here shortly. It appears that some of the pilings only have one screw hole. Commissioner Benavente stated that they all have 4 or 6 screw holes, but that the screws broke off and have filled the holes. They just have to be drilled out. Commissioner Patterson stated that Ron from R&G could do the installation.
Commissioner Young asked if we got the rubber runner, and Commissioner Patterson responded that we did.
DNR Lease
Commissioner Benavente thought that we should go to a Port Management Agreement (PMA.) Don Olmsted said that there is a draft lease somewhere, but we don’t know where it would be. Commissioner Benavente will ask Mr. Olmsted to send copies to us.
The commissioners took a 5-minute break from 10:30 a.m. until 10:35 a.m.
EDC Artificial Reef
Commissioner Benavente has looked for the original lease, but hasn’t been able to find it. Commissioner Young said that he may have a copy and will look for it. Commissioner Benavente will contact Don Olmsted and ask him to provide additional copies.
Tacoma City Light
Commissioner Benavente was to have checked with the WPPA attorneys regarding acquisition of the boat ramp if it’s outside the Port District boundaries. He checked with the WPPA, who said that we could not go outside our boundaries, but he didn’t speak to the attorneys. Commissioner Patterson didn’t draft a letter to Tacoma City Light, but he did indicate our interest verbally.
Commissioner Young asked about introducing user fees. Commissioner Patterson indicated that the ramp had to be for public use, but we don’t know if we can charge fees. Commissioner Benavente asked Carol to contact the county to see if we can get an address for the southern boundary of the Port District on Hwy. 101. If it’s outside our boundaries, we may not be able to go any further.
Resolution to Appoint an Agent to Receive Claims
We received a letter from the county, citing RCW 4.96.020, regarding the need to approve a resolution to appoint an agent to receive claims for damages against the Port. Carol prepared a draft resolution, and discussion followed about the person to act as agent. It was decided that we should appoint the Commission Chair, without a name, so that we wouldn’t have to approve a new resolution with each change of the Chair. Commissioner Young made a motion to “Approve resolution POHR06-03 to appoint an agent to receive claims, and to name the individual serving as Chair of the Commission.: The motion was approved unanimously.
December 13, 2006 Meeting with Art Anderson Assoc.
Commissioner Benavente summarized what transpired in the meeting and said that they can bring us a proposal, based on the discussion, at our first January meeting. The one key point that was established was that our priority is to develop our plan where we own the property. They were initially talking about a marina that would service boats, but Commissioner Benavente redirected the discussion to primarily recreational use. We’ll see what they bring to the table for us to consider.
Commissioner Benavente also talked to Foster and Williams, the architects for Mike’s new store, about expanding the rendering for the store to include the Port property. Commissioner Patterson asked if we need to follow up with them, and Commissioner Benavente agreed to do that.
Commissioner Young asked for clarification of the +10 concept. Commissioner Benavente explained that it’s the high tide line that you need to start from and over which more environmental impact issues and permits are needed.
Individual Commissioners’ Reports
Commissioner Benavente mentioned the correspondence that we received regarding parks and trails and indicated his interest in attending the kick-off meeting. Commissioner Young proposed that Commissioner Benavente be appointed lead on that project and Commissioner Patterson concurred.
Commissioner Benavente stated that the RTPO meeting in January will concentrate on looking at the background and history of the RTPO. Commissioner Young added that they need to have some discussion about continuing with the DOT as facilitators of the group. He feels that the governing body should be made up of representatives from other entities to make it successful. Commissioner Benavente agreed, but felt that it would be difficult to get more people involved. Commissioner Young thought that Mason county, Jefferson county and Clallum county would probably go along with a change, but not Kitsap county. Commissioner Young will informally contact members of the transits to see if he can get things moving.
Commissioner Young added that he sits on the citizen’s advisory committee on the public transit piece of it and that he’s been working on the regional subcommittee. Their regional plan is to be submitted to the state in February. He feels that each county is probably duplicating what the other counties are doing and that they need to coordinate their efforts. It’s clear that the DOT’s interest is in highways, but that the RTPO should be concerned with much more than that. Commissioners Benavente and Young agreed that we should get some discussion going and that we need to step out of the box.
Commissioner Benavente added that he heard that Mason Transit is putting a Park n Ride in Allyn and asked where we fit into their plan. Commissioner Young commented that he heard that the Cushman area is in the plan for 2008.
Commissioner Benavente met with an engineer about the pumpout. He is willing to do the design and the work within the $2,000 budget. He’s been here and looked at what we have. Everything is in place now and we’re just waiting for the grant money. We’ll wait to apply for the permits until the grant is approved so that we won’t incur the cost until we’re sure that we have the funds to pay for them.
Commissioner Patterson reported that it’s been a bad fall, but that he’s surprised that the storm didn’t do any apparent damage to the dock.
Commissioner Young commented that the November financials show that our revenue is looking good and seems to fit right into our budget predictions. He’ll look at transferring money into our investment fund after the December reports are completed. He believes that he’ll have something ready by the end of January.
Correspondence
Carol drafted a letter of support in response to a call for comments on Mike Purvis’s grocery store. The Commissioners felt that it could be sent as is, with a copy of the signed letter for Mike. Commissioner Benavente will take the copy to him.
Agenda for the January 10, 2007 meeting:
EAB Combined Meeting:
Hoodsport Vision Discussion/Update
Port Meeting:
Open Items:
Art Anderson and Associates/Hoodsport Vision
Action Items:
Overnight Moorage Fee Implementation
Kiosks
DNR Lease
Tacoma City Light – Port’s Southern boundary information
Individual Commissioner Reports
Correspondence
Executive Session – Property Acquisition
Carol will prepare drafts of the delegated authority schedule, Port resolution schedule and Commissioner Responsibility schedule for review.
Motion to adjourn the regular meeting at 6:59 p.m.
There was no need for an Executive Session
Thomas Young Frank Benavente Dick Patterson
Thomas Young, Chairman Frank Benavente, Commissioner Dick Patterson, Commissioner