minutes from the regular meeting
of the Port of Hoodsport Commission
November 14, 2007
Call to order: 9:55 a.m. Adjourned: 11:45 a.m.
Roll Call: Commissioner Frank Benavente
Commissioner Tom Young
Cindy Adams, Administrative Assistant
Introduction of Guests:
Paul Mullins, Lake Cushman Maintenance
Approval of Minutes
Commissioner Benavente made a motion to “Approve the minutes from the regular meeting held on October 24, 2007 as presented.” The motion was approved unanimously.
Approval of Vouchers
Commissioner Benavente made a motion to “Approve voucher number 11-2 as presented on the voucher cover sheet dated 11/14/07 for a total of $5,986.38. The motion was approved unanimously.
Agenda Changes
Dock Repair is removed from Action Items
Open Items
Mr. Paul Mullins of the Lake Cushman Maintenance Co. informed the Commissioners of Mason Transit’s interest in a bus turnaround in the Lake Cushman area. Mason Transit would like to have a public meeting to discuss transit issues in the area.
Public Hearing
The proposed 2008 Port of Hoodsport budget shows carryover of $60,000, revenue in the amount of $176,525.12, expenses in the amount of $139,120.36, with a closing fund balance of $37,404.76.
There is also an addition of a Port Manager under the salaries and wages category. This position would start out as part time and would be responsible for the administration of Port projects and also searching for grants.
A Public Hearing was opened at 10:04 a.m. to receive input on the 2008 Proposed Budget.
Since there was no public input, the hearing was closed at 10:05 a.m.
Action Items
Pumpout
Commissioner Benavente did a walkthrough of the project with prospective contractors. There has been a discussion with the pumpout engineer regarding an emergency shut off switch in the event that the septic tank is full. The switch would prevent the tank from being overfilled. The switch would be installed as part of the electrical portion of the contract work.
Commissioner Young stated that we have received two bids for the project which will be discussed in Executive Session.
Mr. Mullins asked about the status of the permits for the project.
Commissioner Benavente stated that most of the permits are completed and that the project is currently in the public comment stage with the county.
Cooperative Inter-Governmental Agreement-Mason County
Commissioner Young explained the agreement and how it works. The county representative has signed the agreement.
Commissioner Benavente made a motion to approve the Cooperative Inter-Governmental Agreement with Mason County. The motion was approved unanimously.
Endorsement Letter for Dennis Craig Project
Commissioner Young has received a copy of the endorsement letter from the Hood Canal Business Association for the Dennis Craig Project but has not received a copy of the letter that Lilliwaup Community Club has sent. Asked Cindy to contact Michael Hankinson from the Washington State Parks to see if he has received the letter and if so to forward the Port a copy. Commissioner Young would like to see a copy of the letter before the Port sends a letter.
2008 Budget
A motion was made to approve the 2008 Budget as presented, as well as Resolution POHR07-05, for the 2008 Budget. The motion was approved unanimously.
The budget needs to be submitted to Mason County by November 30th.
Discussion Items
Interlocal Agreement – Foothills Park
Commissioner Young has reviewed the agreement and has no issues or concerns at this time. The document looks like a boiler plate and Commissioner Young suggested meeting with the County to discuss the agreement further.
Commissioner Benavente doesn’t feel like another meeting is necessary and feels that the agreement should be in place to move forward with the project.
Commissioner Young wants to make sure the agreement is not a commitment for funds.
Business Credit Card
Cindy Adams did some checking on the process for getting a business card for the Port. Basically all that needs to be done at this point is fill out an application. Bank of America will be the logical choice since the Port’s funds through Bank of America.
Commissioner Young would like to request only one card for the Port to be kept in the office and checked out on an as needed basis. Commissioner Young would also like to keep the credit limit at $5000.
Cindy will complete the credit application and bring it back to the next Commission meeting for review.
Individual Commissioners’ Reports
Commissioner Benavente attended the Federal Funding Seminar in Olympia. Also attended the EDC luncheon and will be leaving for the WPPA meeting today and will gone until Friday.
Commissioner Young also attended the Federal Funding Seminar and spoke with Mike English regarding the Comprehensive Plan and Property Acquisition issues. Mr. English would like to come to a Commission meeting and get an update on plans and give any funding updates.
Commissioner Young talked about cell towers and the lack of cell communication in the surrounding areas.
Mr. Mullins stated that Lake Cushman Maintenance Co. contacted Verizon to see if they would be interested in putting cell equipment on a piece of property in the Cushman area but Verizon was not interested because they said that there was not enough interest for cell service in the area.
Commissioner Young suggested the possibility of looking in to a grant from Homeland Security to improve communication in the area.
Correspondence
There have been no moorage fees since the last meeting.
The following miscellaneous correspondence was received:
Hood Canal School District Funding Request
Law Seminars – SEPA & NEPA
WPPA Newsletter
Resignation letter from Commissioner Dick Patterson
US Census Bureau
Agenda for the November 28, 2007 meeting
Open Items:
None
Action Items:
Pumpout
Dock Repair
Endorsement Letter for Dennis Craig Project
Business Credit Card
Hood Canal School District Funding Request
Discussion Items:
Interlocal Agreement-Foothills Park
Delegated Authority
Commissioner Responsibilities - 2008
Individual Commissioner Reports
Correspondence
Executive Session
Motion to adjourn to Executive Session at 10:55 a.m.
Motion to adjourn Executive Session and reopen the regular meeting at 11:45 a.m.
The regular meeting was adjourned at 11:45 a.m.
Thomas Young, Chairman Frank Benavente, Commissioner Dick Patterson, Commissioner