minutes from the regular meeting
of the Port of Hoodsport Commission
september 12, 2007
Call to order: 9:30 a.m. Adjourned: 10:18 a.m.
Roll Call: Commissioner Frank Benavente
Commissioner Dick Patterson is excused
Commissioner Tom Young
Introduction of Guests:
No guests present
Approval of Minutes
Commissioner Benavente made a motion to “Approve the minutes from the regular meeting held on August 22, 2007 as presented.” The motion was approved unanimously.
Approval of Vouchers
Commissioner Benavente made a motion to “Approve vouchers for Equity Management Group for $595.00, Michael Wittenberg, CPA for $270.00 and Good Man, Inc. for $145.23, for a total of $1,101.23. The motion was approved unanimously.
Agenda Changes
Action Items – Additional Items
§ Contract for Services
§ EAB
Open Items
A derelict boat at the dock has been reported. It does not appear any moorage fees have been paid for the vessel. A reminder notice, which indicates a moorage fee is required, will be posted on the boat.
Action Items
Pumpout
Commissioner Benavente reported that the property has been posted with signs indicating the public comment procedure and time frame. A hearing for the Substantial Development Permit should be conducted sometime in November.
Received notice from WSDOT that any work in the Highway 101 right of way would require a Right of Way permit through the State.
Solicitation of Bids should be done for the septic work, water piping and connection and the electrical portion of the pumpout project. Three bids have already been received for the pumpout. However, the contractors should be contacted to see if the bids are still current. A new Solicitation of Bids shall be developed and packets put together for solicitation off the Small Works Roster. Bid submittal should have a 45-day turn around.
Commissioner Benavente would like to have any equipment or supplies ordered in advance so everything is ready and available when a contractor is selected.
Total project is around $25,000.00
Dock Repair
Commissioner Benavente reported that work still needs to be completed on the dock brackets. Due to the level of activity on the docks, he has been unable to inspect the area. However, he feels that there should be an opportunity between now and December to get the measurements completed.
There are still some concerns with the floatation devices under the dock. Because they are not physically attached to the dock structure, any excessive movement of the dock by waves, weather, etc. may cause the floats to slip out from under the dock. Another inspection of the dock area may need to be done to make sure no additional repairs are needed. Repairs shouldn’t exceed $300.00.
Small Business Workshop
Nothing has been scheduled to date. Rand Riedrich had indicated in the Commission Meeting on August 22nd that he would develop a tentative program to present to the Commission. The Commission has not received any program outline.
Commissioner Benavente suggested we email Mr. Riedich and set a date for November either on a Tuesday or Thursday. Cindy will email Mr. Riedrich to discuss status of the program outline and set a date for the seminar. Glen Ayr has agreed to let the Port use their facility.
CTED Grant
Commissioner Benavente stated that the application for the CTED Grant has been completed. However, the cover letter indicating the economic tourism challenges for the area still needs to be completed. Commissioner Benavente will send Commissioner Young information on the grant so that Commissioner Young may draft a letter to be attached to the application.
EAB
Commissioner Benavente suggested that a letter be sent to local community organizations to solicit new member for the EAB. Letters would be sent to Lake Cushman Board, Kiwanis, Booster Club, Lilliwaup Community Club Board, Union Improvement Club, Skokomish Tribe, and the South Hood Canal Business Association.
A motion was made to send a letter to the local community organizations to solicit new members for the EAB. The motion was approved unanimously.
Contract for Services
A new contract for services has been received for the Administrative Assistant position between Cindy and the Port of Hoodsport.
A motion was made to accept and sign the Contract for Services between Cindy Adams and the Port of Hoodsport. The motion was approved unanimously.
Discussion Items
2008 Commissioners Responsibilities
Commissioner Young discussed the Protocol Manual and the responsibilities assigned to the Commissioners. Commissioner Patterson will be vacating his position at the end of the year. Responsibilities should rotate at the end of the year.
Commissioner Benavente stated that he does not have the additional time necessary to work on budget issues and would like Commissioner Young to continue working on the budget for 2008. More discussion of the Commissioners’ responsibilities will be discussed at the first meeting in November.
We have not received a revenue report from the County to begin the 2008 budget process.
Staffing
Commissioner Young stated his concerns with staffing and would like to look into the possibility of hiring a Project Manager to administer the Port projects and the budget process. He feels the budget may allow for this additional position or there may be grant possibilities. Another funding option would be a completed project that brings in revenue.
Individual Commissioners’ Reports
Commissioner Benavente will attend a Wastewater meeting at the library on September 13th and also the PRTPO meeting on the 14th.
Commissioner Young will try to attend the EDC meeting at the Little Creek Casino on the 14th.
Commissioner Benavente stated that they are registered to attend an Environmental Conference in Seattle on the 26th and 27th of September.
Commissioner Benavente and Commissioner Young received an invitation to a new commissioner’s seminar for newly elected Commissioners. The conference is in Bellevue on November 13th.
Commissioner Young reported that the Transportation Regional Plan has been completed and approved by the WSDOT. The plan was needed to be eligible for any grants. Now he would like to see some of these projects on the plan actually be completed. There is a meeting scheduled for October to discuss the projects on the plan.
Commissioner Young spoke with the Lake Cushman Board of Directors this month clarifying what the Port’s plans are and encouraged the Board to become more involved with the Port projects. He indicated that he had made some contacts with people who are interested in getting more involved in some of the Port activities.
Correspondence
We’ve taken in $30 in moorage fees since the last meeting.
Information was received on a Shorelines Management Grant.
Letter from Washington Public Ports regarding nominations for their board.
Information on the Small Ports Seminar. Commissioner Young indicated that he would be interested in attending but he would need to check his calendar.
No Executive Session was needed.
Agenda for the September 26, 2007 meeting:
Open Items:
None
Action Items:
Pumpout – Product Selection
Dock Repair
Small Business Workshop
CTED Grant
Discussion Items:
Commissioners’ Responsibilities for 2008
2008 Budget Process
Current Committee Participation
Staffing
Individual Commissioner Reports
Correspondence
Executive Session:
Property Acquisition Strategies
The regular meeting was adjourned at 10:18 a.m.
Thomas Young, Chairman Frank Benavente, Commissioner Dick Patterson, Commissioner