minutes from the regular meeting
of the Port of Hoodsport Commission
December 12, 2007
Call to order: 9:30 a.m. Adjourned: 10:15 a.m.
Roll Call: Commissioner Frank Benavente
Commissioner Jack Hamlin
Commissioner Tom Young is excused
Cindy Adams, Administrative Assistant
Introduction of Guests:
Approval of Minutes
Commissioner Benavente made a motion to “Approve the minutes from the regular meeting held on November 28, 2007 as presented.” The motion was approved unanimously.
Approval of Vouchers
Commissioner Benavente made a motion to “Approve voucher number 12-2 as presented on the voucher cover sheet dated 12/12/07 for a total of $1,118.70. The motion was approved unanimously.
Agenda Changes
Move the following items to the next business meeting agenda:
Finalization of the 2008 Commissioners’ Responsibilities
Delegated Authority - Approval
Open Items
None
Action Items
Interlocal Agreement – Foothills Park
Commissioner Benavente noted that the correction of Item #4 in the Agreement has been made as requested by Commissioner Young.
Commissioner Benavente made a motion to approve the Interlocal Agreement between Mason County and the Port of Hoodsport relating to planning and improvements to the Foothills County Park. The motion was approved unanimously.
Pumpout
Commissioner Benavente stated that the Port has not received final approval from Department of Ecology.
Commissioner Benavente again commented about the additional grant money available to help pay for the Operations and Maintenance (O&M) of the pumpout facility. Some research will be done to determine how much money would be needed for O&M for the next 10 years. A letter will then be sent to the state indicated how much additional grant money would be needed.
Dock Repair
No update at this time.
Business Credit Card
Cindy Adams gave an update on the status of the credit card. She has been in email contact with an individual with Bank of America and is just waiting for a response regarding what paperwork needs to be completed. The account would be a basic business credit account with a card for each individual which would be compiled on a master bill. The cards should remain in the office under lock and key until they are needed. The cards would be checked out on an as needed basis and the responsible person would turn in all receipts along with the card.
Discussion Items
Small Business Workshop
Commissioner Benavente gave an update on the Small Business Workshop. Mr. Riedrich will not be available in January to do the workshop due to current commitments beyond his control. Hopefully, the workshop will be rescheduled for sometime in March or April.
Cindy will contact Glen Ayr to cancel the use of their conference facility.
Derelict Vessel
Commissioner Benavente stated that a certified letter has been sent to the owner of a large boat that has been tied to the Port’s dock system for over a month. The letter states the following:
In accordance with RCW 79.100.010 the failure to remove your Vessel could result in the Port of Hoodsport, acting as an authorized public entity with the authority granted in the RCW, taking custody of the Vessel.
Once we take custody of the Vessel, we are authorized to use or dispose of it in any appropriate and environmental sound manner without further notice to the owner, and the owner may be liable for all cost, but not limited to, cost incurred exercising the authority granted in RCW 79.100.030, all administrative cost incurred by the authorized public entity during the procedure set forth in RCW79.100.040, removal and disposal costs, and cost associated with damages directly or indirectly caused by the Vessel.
Public Development Authority
No update at this time.
Individual Commissioners’ Reports
Commissioner Hamlin voiced his concerns of the shortfall of communication with the local communities following the resent storm event. He feels there needs to be further discussion on emergency notification to communities and especially in the case of medical needs.
Commissioner Benavente stated that most of his usual meetings where canceled due to the storm. He will be attending the following upcoming meetings:
EDC Board Meeting on the 14th– Commissioner Benavente noted that he has been elected an EDC board member.
Parks meeting on the 14th.
EDC Luncheon on the 15th
Commissioner Benavente has invited a Planning Consulting firm to the January 23rd meeting to discuss the Port Plan and Downtown Development Plan.
Correspondence
There have been no moorage fees since the last meeting.
The following miscellaneous correspondence was received:
News release regarding the TIP-CAP
Washington State Parks and Recreation letter regarding Hoodsport Trails Park – Approval of transfer of state parks to Port of Hoodsport.
Mason County Auditor – Port of Hoodsport proportionate share of the 2007 General Election.
Washington Governmental Entity Pool Board of Directors Meeting Minutes.
Port of Shelton – Invitation to Commissioner Taylor’s going away.
Mason County Commission – Local Economic Development Program Application
Agenda for the December 26, 2007 meeting
Commissioner Benavente canceled the December 26th Business Meeting for the holiday’s.
Agenda for the January 9, 2008 meeting
Open Items:
None
Action Items:
2008 Delegated Authority Approval
Finalization Commissioner Responsibilities - 2008
Pumpout (approval of pumpout equipment)
Dock Repair
Business Credit Card
Discussion Items:
Derelict Vessels
Emergency Services
Public Development Authority
Individual Commissioner Reports
Correspondence
Executive Session:
Pumpout Bid Proposals
Personnel Discussion
Executive Session
No executive session was needed.
The regular meeting was adjourned at 10:15 a.m.
Thomas Young, Chairman Frank Benavente, Commissioner Jack Hamlin, Commissioner