OF THE PORT OF HOODSPORT COMMISSION

January 5, 2011

Call to Order:   9:32am                                                                    Adjourned:  10:40am

Roll Call:                                         Commissioner O’Laughlin

                                                         Commissioner Brazil

Commissioner Petz

Staff Present:                                  Rich McEachin, Executive Director

Kathleen LeMaster, Port Oporations

                                                         Pat Hoff, Port Maintenance

Public:                                             Clint Rand, Kiwanis

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda, which was seconded by Commissioner Petz. Passed

Public Communication:  No Public Comments

Commissioner Reports:

Commissioner Brazil wanted to thank the newspaper reporter for the story on the Port.

Commissioner Petz: No Report

Commissioner O’Laughlin: No Report

Executive Director Report: Only item was regarding a hit and run out the railing at the Pier. Commissioners had some suggestions for businesses that may repair such damage. Pat Hoff will follow up and get the rail reapaired.

Consent Agenda:

Minutes: Commissioner Brazil made a motion to approve the minutes of December 15, 2010. Commissioner Petz made the second, passed unanimously.

Vouchers: Commissioner Brazil made a motion to approve the voucher dated January 7, 2010. Petz made the second, passed unanimously.

Old Business:

1. Discussion and Direction Regarding Restroom and Septic Projects:

Petz reported he met with possible contractor on the septic system regarding relocation of the tank, changing size of tanks, using gravel for drain field, etc. He also has been in contact with Jim Ayers regarding same changes. The only issue Ayers had was using gravel in the drain field. Ayers is to get with contractor and go over the changes. . Petz contacted Ayers yesterday and Ayers is waiting contractor info to move forward. The permit should be able to be issued in 10 to 15 days according to Ayers. Petz will stay in touch with Ayers and keep things moving. There was consensus that the Port will be paying for the septic system.

Petz spoke about design costs on the restroom project and wondered if those costs are in the original printout. There was discussion on the CXT building and the tasks to accomplish on the restroom project. There was also discussion regarding building a two story building with office’s on the second floor as well as possibly leasing space from IGA for a Port office. Kathleen will contact IGA and ask about the design costs as well as the possibility of leasing space. Rich will contact CXT to find out how fast building and delivery would by on the pre-fab structure.

2. Port Operations Manager’s Contract:

Brazil made the motion to approve the contract as presented with Petz making the second. Passed and contract was signed.

New Business:

1.         Christmas Tree at the Pier:

Clint Rand stated that the Kiwanis was still interested in placing a permanent tree on the Port property by the pier. There was discussion and a consensus to move forward with putting a tree in a large planter at the location.

There was also discussion regarding continuing to use the pier for the 4^th of July Fireworks. Concern was voiced that too many people shoot off their own fireworks as well as a lot of alcohol being consumed because of the fireworks display. The issue will be visited when a request comes in for the 4^th of July use of the pier.

2.         County request for participation in the Shoreline Management Update Committee.

It was suggested that Kathleen get in touch with Dick Patterson and see if he is interested in sitting on that committee.

It was stated that the Sheriff’s Department will be holding a “fundraiser at the dock” sometime in the future.

ADJOURN

Brazil made a motion to adjourn, which was seconded by Petz. Meeting adjourned at 10:40 am

Minutes Approved: January 19, 2011

________________________  _______________________  _____________________

Commissioner O’Laughlin        Commissioner Petz                  Commissioner Brazil

OF THE PORT OF HOODSPORT COMMISSION

March 23, 2011

Call to Order:   9:30am                                                                    Adjourned:  11:00am

Roll Call:                                         Commissioner O’Laughlin         Present

                                                         Commissioner Brazil                  Excused Absence

Commissioner Petz                    Present

Staff Present:                                  Kathleen Wyatt LeMaster

                                                         Pat Hoff, Port Maintenance

Public:                                             Ken Cook, Citizen

Forrest McCullough, NW Land/Tree

Approval of Agenda:  Commissioner O’Laughlin made a motion to approve the meeting agenda, Commissioner Petz made the second, passed unanimously.

Public Communication:  Forrest McCullough w/ NW Land & Tree, a local company with local employees presented a Proposal regarding the Wood issues at Hoodsport Trail Park – 20 Acres, owned by the Port of Hoodsport. The State wants dead & diseased tree’s cut down on both sides of Hwy 119. A letter of recommendation was provided with costs of a forester & the scope of work, including Applications, Prep, DNR, logging & impact plan, & will market the timber. NW Land & Tree will split the revenue of selling the timber at market and will share profit with the Port of Hoodsport at 50%, this will cover their fees for selective thinning & removal of diseased & dangerous trees.  Value of timber is determined by current market value.  Weather permitting it will take a month.  There are 5 Big tree’s and lots of small tree’s to be cut out of the trail, NW Land & Tree will clear the trail & cut logs into very large benches to be placed alongside the trail. The hourly rate is $100. p/hr and the estimation is under 4 hours.  ‘We’re solving an emergent issue and being compensated by the sale of the trees’.

Commissioner Petz made a motion to hire NW Land & Tree to clear trails in the park as soon as possible so the trail can be opened at $100. p/hr with a maximum upper limit of 4 hours work. Commissioner O’Laughlin made a second, passed unanimously.

Commissioner Petz made a motion to hire NW Land & Tree according to the Tree Harvest proposal dated 2-17-2011 & to have the tree harvest done in accordance with Carlson Forrestry’s recommendations.  Ben Carlson Forrestry will be hired to work with NW Land & Tree as per the proposal.  Commissioner O’Laughlin made a second, passed unanimously.
Commissioner O’Laughlin requested Kathleen contact Lake Cushman Homeowners Assn. to let them know about the tree removal and benefits to area residents.  Commissioner O’Laughlin also acknowledged he would contact the Kiwanas for a firewood donation to their organization.

Commissioner Reports:

Commissioner Petz was selected to be on the Committee for the Shoreline Management Plan as a Citizen.

Commissioner O’Laughlin spoke to land owner Mike Purvis regarding septic system status for the Port restrooms.

Port Operations Manager Reports:  Provided Commissioners with a hard copy of the ‘Amended Budget’, Commissioner Petz requested a copy be emailed.  Reported on two office spaces available in Hoodsport. The Port received a letter from the Hoodsport Community Events Committee requesting usage of the Port dock for 4^th of July fireworks. Kathleen will write a response letter back to HCEA regarding usage granted only if they conform to Safety standards outlined in letter.   Commissioner O’Laughlin will attend the next HCEA meeting to address any questions or concerns.

A motion was made by John O’Laughlin that the Port of Hoodsport provides two off duty police officers.  Motion was seconded by Mike Petz, passed unanimously.

A letter was received by Port of Seattle requesting law enforcement information for Port of Hoodsport to be added to a roster.  Knight fire Protection completed repairing the fire lines on the dock, they indicated something very large hit the dock and broke the line.  Kathleen will check into the warranty or insurance to pay for the damage.  Pat Hoff will order planters for the Port property & provide flowers.  Commissioner O’Laughlin will contact Terry on a sprinkler design.

Consent Agenda:

Minutes: Commissioner O’Laughlin made a motion to approve the minutes of February 23, 2011. Commissioner Petz made the second, passed unanimously.

Vouchers: Commissioner O’Laughlin made a motion to approve the voucher dated March 17, 2011, page 1 of 1Commissioner Petz made the second, passed unanimously.

Old Business:

1. Discussion and Direction Regarding the Permanent Restroom Project:

Commissioner Petz did more comparisons & still likes the CTX

Reviewed Lease to Purchase for the Pacific Mobile temporary unit.

2. Discussion Regarding County Permit for Septic System:

After County approval of Site tests, Geotech & Easement,  Jim Ayres will provide 6 copies of the Site plan so we can put the job ‘Out to Bid’ to contractors on MRSC roster after the County’s approval.

3. Discussion Regarding Perpetual Use Easement:

Commissioner O’Laughlin to follow up with Mike Purvis on Easement.

A motion was made by Commissioner Petz to lease the portable unit for the summer season and in parallel, purchase the CTX option and have the timing of construction be simultaneous with removal of the portable unit. Commissioner O’Laughlin seconded the motion, passed unanimously.

New Business:

3. Setting Dates For Port Meetings: There was a consensus of the Commission to meet on the following dates April 13, 2011 & April 27, 2011

Executive Session:    None

Adjourn: Commissioner O’Laughlin made a motion to adjourn. Commissioner Petz made the second, meeting adjourned at 11:00am

Minutes Approved: February 9, 2011

________________________  _______________________  _____________________

Commissioner O’Laughlin        Commissioner Petz                  Commissioner Brazil

OF THE PORT OF HOODSPORT COMMISSION

April 13, 2011

Call to Order:   9:32am                                                                    Adjourned: 10:45am

Roll Call:                                        Commissioner O’Laughlin

                                                         Commissioner Brazil

Commissioner Petz

Staff Present:                                  Kathleen Wyatt LeMaster, Port Operations Manager

                                                         Pat Hoff, Port Maintenance

Public:                                             No Comments

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda. Commissioner Petz made the second, passed unanimously.

Minutes: Commissioner Brazil made a motion to approve the minutes of March 23, 2010. Commissioner Petz made the second, passed unanimously.  Commissioner Petz added to the minutes under Old Business Item #1 that Pat Hoff described the significant maintenance problems with the portable unit which helped the Commissioners arrive at the decision to purchase the CTX Unit. There was excessive maintenance to the portable restrooms due to lack of a heavy duty structure.

Vouchers: Commissioner Brazil made a motion to approve the Vouchers dated April 1, 2011 (1of1) & Voucher dated April 13, 2011 (2 of 2). Commissioner Petz made the second, passed unanimously.

Public Communication:  None

Commissioner Reports:

Commissioner O’Laughlin: Would like it noted publicly that Port Commissioner Mike Petz is an incredible resource to the Board and would like to see him continue with the Port. Commissioners O’Laughlin & Brazil spoke to the homeowners association at Lake Cushman regarding tree removal at Hoodsport Park Trail.  Commissioner O’Laughlin submitted an article for the Lake Cushman newsletter regarding the removal of trees at the park, the trail to be open soon & that public restrooms will be available from May thru October.

Commissioner Brazil: Commissioner Brazil concurs with Commissioner O’Laughlin regarding what an asset to the Port Commissioner Petz is and would like Commissioner Petz to announce  his candidacy sooner than later.

Commissioner Petz: No Report

Port Operations Manager Report:

1. Discussion on Permanent Sign at Marina.  It was suggested to take ALL signs down and erect one sign that says ‘Welcome to Hoodsport’ with a List of Rules.
2. Economic Development Council lists the Port of Hoodsport under the Comprehensive Economic Dev. Strategy Project List with the project of the Construction of a Multi function complex, Kathleen will change the project to a Public Restroom Facility with a cost of $150.K
3. Discussion regarding representation of Real Estate transactions.  Commissioner Brazil make a motion to appoint Kathleen Wyatt LeMaster as their licensed real estate broker as it pertains to the Port of Hoodsport & real estate issues to make recommendations back to the Commissioners.  Commissioner Petz wanted to verify it would not be a conflict of interest. Kathleen would only be compensated by a Seller in a real estate transaction and not the Port or public funds.  Commissioners O’Laughlin, Brazil & Petz sees no conflict. Commissioner Brazil will consult with the Port attorney Rob Johnson for his input.  Commissioner Petz made the second, passed unanimously.
4. LaJane Schopfer, Senior planner with Mason county Community Development Department will be speaking at the May 11^th Port meeting regarding Shoreline Master program update.

Old Business:

1. Discussion regarding Hoodsport Trail Park.  Commissioner O’Laughlin walked the trail & its ready to be open on April 15^th.  Pat suggested closing the park at 8pm.  Hoodsport Trail Park will be open April 15^th through October 15^th 8am – 8pm
2. Discussion and Direction Regarding the Plantar Boxes along the Marina sidewalk.  Commissioner O’Laughlin negotiated a price on 21”x21” plantar boxes @ $108. each with a delivery charge of $150. total at a nursery in Allyn. Commissioner Brazil made a motion to approve purchasing 16-20 plantar boxes.  Commissioner Petz made the second, passed unanimously. Pat Hoff submitted a diagram of the Port property with discussion as to where the plantar boxes, sprinkler system & rock were all to be placed.  Pat Hoff to use her judgment on the number of plantar boxes that will be placed.
3. Discussion/Direction Regarding the Septic Design & Permanent Restroom Project: 

Kathleen will compile a Punch list and time line with the support of the Commissioners. List will include status of the Geotech report, Jon Kosloski,  Easement, Rick Hoss with approval by Rob Johnson, Site plan redesign Jim Ayres, County approval, Pacific Mobile & CTX .  The list will be compiled by April 18^th with input and task assignment by the Commissioners.  The project will be put ‘Out to Bid’ as soon as possible. The Port does not support a redesign of the septic to limit the number of parcels crossed since all parcels are owned by the same person.

New Business:

Discussion regarding the‘Beacon’ local news page in the Journal newspaper & the advertisement by the Port which was intended to support the Hoodsport community.  Commissioner Brazil suggested writing articles about the Port projects to submit for the Beacon.  Commissioner O’Laughlin asked that Kathleen send the article he wrote about Hoodsport Trail Park to Arla Shepard at the Journal & to Gerry @ KMAS.

Discussion regarding an annual Newsletter & possible May publication which will include what the Ports plans are (Facility at Hoodsport Trail park & beautification of the Port area downtown at the Marina), Kathleen will check into publication.

Setting Dates next meetings:There was a consensus of the Commission to meet on the following dates April 26^th, May 11th & May 25th, 2011.

Executive Session:    None

Adjourn: Commissioner Brazil made a motion to adjourn. Commissioner Petz made the second, meeting adjourned at 10:45am

Minutes Approved: March 23, 2011

________________________  _______________________  _____________________

Commissioner O’Laughlin        Commissioner Petz                  Commissioner Brazil

OF THE PORT OF HOODSPORT COMMISSION

April 26, 2011

Call to Order:   9:30am                                                                    Adjourned: 10:50am

Roll Call:                                        Commissioner O’Laughlin

                                                         Commissioner Brazil

Commissioner Petz

Staff Present:                                  Kathleen Wyatt LeMaster, Port Operations Manager

                                                         Pat Hoff, Port Maintenance

Public:

Approval of Agenda:  Commissioner Brazil made a motion to approve the meeting agenda. Commissioner Petz made the second, passed unanimously.

Public Communiation:  None

Minutes: Commissioner Brazil made a motion to approve the minutes of April 13, 2011. Commissioner Petz made the second, passed unanimously.

Vouchers: Commissioner Brazil made a motion to approve the Voucher dated April 26, 2011 3of 3 Commissioner Petz made the second, passed unanimously.

Public Communication:  None

Commissioner Reports:

Discussion regarding clarification that when there is an operational decision to be made , the ‘Chair’  Commissioner O’Laughlin can make an operational decision when there is a sensitive timeline to be met as in the case of the Hoodsport Events Association requesting a date for fireworks and an answer immediately so they could make arrangements with scheduling, printing & advertisement commitments.  The Commissioners support the decision as Sunday is a logical time to have fireworks off the Port dock so others may utilize the dock throughout the week end.

Commissioner O’Laughlin attended the Hoodsport Business Assn. meeting, there was discussion regarding the Hoodsport Business Association & the Hoodsport Events Association merging to form a Community Council.  They may request the use of the Port of Hoodsport dock on different dates for an Annual ‘Hoodsport Days’.

Commissioner O’Laughlin met with Forrest McCullough “NW Land & Tree Service’, they will be starting to work on the Hoodsport Trail, work will take approx. 4-6 weeks.  Commissioner John O’Laughlin will be out of town June 2-17, 2011.

Port Operations Manager Report:

1. Discussion on Permanent ‘Rules’ Sign at Marina.  Mark & Linda Woytowich to will be contacted to bring ideas to make a friendly sign listing all rules & regulations.
2. Discussion on purchasing real estate. First, we will do a study for the highest & best use to the public IF a property was purchased in Hoodsport. Kathleen will put together a one page Prospectus, if its feasible, the Port will check with the County for zoning issues and have an Appraisal prepared.
3. Discussion on Website content challenges.  Travis Wilson, computer technician is helping Kathleen and will make a website presentation at an upcoming meeting.
4. There is one phone line for the phone and fax machine, we will scan documents and email them to avoid installing another phone line.
5. LaJane Schopfer, Senior planner with Mason county Community Development Department will be speaking at a June Port meeting regarding Shoreline Master program update.
6. Discussion regarding the Port of Hoodsport Ad in the Beacon Newspaper.  Commissioner Petz made a motion to drop the ad from the newspaper, Commissioner Brazil made the second, passed unanimously.

Old Business:

1. Discussion/Direction Regarding the Septic Design & Permanent Restroom Project:

Septic design status (Geotech Report, County Site Approval, Modified Bid packages)

Upon receipt & instruction, bid packages will be put ‘Out to Bid’ through MRSC rosters

The Geotech report was completed and will be mailed to the Port’s mailbox.

The Perpetual Easement’s rough draft is done and being reviewed by the Commissioners and the Ports attorney.

Discussion to look at other Options for public restrooms.  Will continue with septic, it will support whichever scenario is the best choice.

Enduris (Ports Insurance Co.) will review all contracts (Easement, Temporary & Permanent restroom facilities) prior to Port of Hoodsport signing contracts to insure Ports liability insurance is adequate & there is built in insurance on the contractors side in case of negligence.

2. Commissioner O’Laughlin met with Geri Purvis, IGA will purchase all flowers for the plantars for the Port of Hoodsport at wholesale prices, Pat to coordinate with Geri.
3. Pat will also check in to Astro turf which was considered from an economic standpoint. Pat will cost out two scenarios’ for cost effectiveness. 1)Lawn, maintenance, water, etc. 2) Astro turf, maintenance, etc.
4. The Hoodsport Trail park opened 4-25-11 per Pat Hoff, it’s still very wet.

New Business:

Setting Dates Next Meetings:There was a consensus of the Commission to meet on the following dates May 10^th & May 25th, 2011.

Executive Session:    None

Adjourn: Commissioner Brazil made a motion to adjourn. Commissioner Petz made the second, meeting adjourned at 10:50am

Minutes Approved: April 13, 2011

________________________  _______________________  _____________________

Commissioner O’Laughlin        Commissioner Petz                  Commissioner Brazil

OF THE PORT OF HOODSPORT COMMISSION

May 10, 2011

Call to Order:   9:30am                                                                    Adjourned: 11:25am

Roll Call:                                        Commissioner O’Laughlin

                                                         Commissioner Brazil

Commissioner Petz

Staff Present:                                  Kathleen Wyatt LeMaster, Port Operations Manager

                                                         Pat Hoff, Port Maintenance

Public:                                             Ken Cook, Mike Purvis, Travis Wilson

Approval of Agenda:  Commissioner Brazil made a motion to approve the 5-10-11 meeting agenda. Commissioner Petz made the second, passed unanimously.

Public Communication:  None

Minutes: Commissioner Brazil made a motion to approve the minutes of April 26, 2011. Commissioner Petz made the second, passed unanimously.

Vouchers: Commissioner Brazil made a motion to approve the Voucher dated May 10, 2011 (1of1), Commissioners Payroll Voucher & April (4of4) Commissioner Petz made the second, passed unanimously.

Public Communication:  None

Commissioner Reports:

Commissioner O’Laughlin addressed all email correspondance concerns regarding the date HCEA can use the Port dock for 4^th of July fireworks.  Commissioner Petz went to the first Shoreline Management Plan meeting as a Citizen, his term is 2 years.  Commissioner Brazil & Commissioner O’Laughlin will attend the ‘All Ports Meeting’ May 11, 2011 @ 5pm

Commissioner O’Laughlin received an email regarding the ’Ugly Boat’ moored by the Port Marina & will be in contact with the Corp of Engineers to explore possibilities & requirements of sinking the boat for a divers underwater destination.

Port Operations Manager Report:

1. A presentation & proposal was given by Travis Wilson, website designer.  Commissioner Brazil suggested Travis continue with the website development for the Port and present it at the next meeting for approval in accordance with the proposal & final review of the development plan.
2. Discussed and signed WSDOT Access Connection Permit for Hoodsport Trail Park. WSDOT will send approach requirements to NW Land when approved.
3. Discussed DNR Application for Hoodsport Trail Park.  Port will submit all paperwork to Enduris Insurance Co. to ensure liability coverage.

Old Business:

1. Discussion/Direction Regarding the Septic Design,Temporary & Permanent Restroom Project:

County is waiting for Easement & Site plan revision for the Septic system.  Port Commissioners & Mike Purvis will work on the Easement verbiage together then attorneys will review.  Mike Purvis gave permission to put in the temporary restrooms for 1 year.

Kathleen will check in to all County ‘permitting’ requirements to locate permanent restrooms on Port property & temporary restrooms on IGA property.

Commissioner Petz contacted CXT regarding the logistics, pad dimensions & stub out requirements. If restrooms are placed on IGA property, Mike Purvis is OK with patching asphalt if there is damage.

2. Park & Pier Update:  The Docks are good.  HP Maintenance submitted a proposal for the beautification project of the Marina Park area.  There were two other proposals that came in with bids higher than the HP Maintenance proposal.  Commissioner Brazil made a motion to approve the proposal given by HP Maintenance for the Pier Beautification project, Commissioner Petz made the second, unanimously approved.  They will start immediately.

New Business:

1. There was a consensus of the Commission to make the Official locations to post upcoming Port of Hoodsport meetings on the Port Library, Port of Hoodsport office window & the Port of Hoodsport’s website.  Commissioner Brazil made a motion to approve the ‘Official locations to post upcoming meetings, Commissioner Petz made the second, unanimously approved.
2. Hoodsport Kiwanis will be planting a 13 foot evergreen tree on the Port of Hoodsport property to be used for the community Christmas Tree Lighting ceremony.

Setting Dates Next Meetings:There was a consensus of the Commission to meet on the 2^nd and 4^th Tuesday’s due to a conflict with the Shoreline Management and Business Association meetings

Executive Session:    None

Adjourn: Commissioner Brazil made a motion to adjourn. Commissioner Petz made the second, meeting adjourned at 11:25am

Minutes Approved: April 26, 2011

________________________  _______________________  _____________________

Commissioner O’Laughlin        Commissioner Petz                  Commissioner Brazil

OF THE PORT OF HOODSPORT COMMISSION

May 24, 2011

Call to Order:   9:02am                                                                    Adjourned: 10:35am

Roll Call:                                Commissioner O’Laughlin  - Excused Absence

                                                Commissioner Brazil

Commissioner Petz

Staff Present:                         Kathleen Wyatt LeMaster, Port Operations Manager

                                               Pat Hoff, Port Maintenance

Public:                                    Travis Wilson, Linda Woytowich, Holly & Robert Reed

Approval of Agenda:  Commissioner Brazil made a motion to approve the 5-24-11 meeting agenda. Commissioner Petz approved.

Public Communication:   Discussion by the Reeds regarding 4^th of July Off Duty Police Officers.  Events Committee will coordinate their hired Officers with Ports hired officers. Holly will contact Commissioner O’Laughlin

Minutes: Commissioner Brazil made a motion to approve the minutes of May 10, 2011. Commissioner Petz approved.

Vouchers: Commissioner Brazil made a motion to approve the Voucher dated May 24, 2011 (2of2), Commissioner Petz approved.

Commissioner Reports:   Commissioners Brazil & O’Laughlin attended the ‘All Ports’ meeting in Allyn.  Commissioner Petz who as a citizen sits on the Shoreline Management Plan Committee conveyed that they thanked the Port for changing their regularly scheduled meetings from Wednesdays to Tuesdays.

Commissioner Brazil will not be at the June 28^th Port meeting.

Port Operations Manager Report:  Discussion as to which Administrative seminar was more informative with less time constraints for Kathleen to attend.

Dept. of Natural Resources have issued a ‘Notice’ to salvage harvest at Hoodsport Trail Park, are waiting for public response & will give a final Notice of decision by 6-9-11.

Annual Audit Questionnaire will be processed and the previous Exec. Director will be called for more information if needed.

Port Maintenance Reports:   Pat Hoff discussed the rotten wood on the bridge at the Marina Park.  She will either remove it or block entrance to prevent anyone from walking on it.  The ground has been trenched for the sprinklers & she is moving forward with the Marina beautification project.

Old Business:

1. A presentation & proposal was given by Travis Wilson, website designer.  Commissioner Brazil made a motion to approve & authorize a check for $228.00 to begin work on website development, Commissioner Petz approved the motion.
2. Linda Woytowich presented a signage proposal to re vamp the Marina signage to make it more user friendly and aesthetically appealing.  Linda will make some changes & email a sample to be discussed at the June 14^th meeting.
3. Discussion/Direction Regarding the Septic Design, Temporary & Permanent Restroom Projects:

Septic Design:  County Enviro Health Specialist is reviewing the Easement, Site Design, & Geotech reports.  She is waiting for the design revision from Jim Ayers (Kathleen to check with Jim regarding revision.

Permanent Restrooms:  Rebecca at County Planning Dept requires a Pre Inspection Application prior to meeting on site.  Will require a Site drawings in both locations.  Commissioner Brazil made a motion to authorize an architect to do site plans for Option 1 and Option 2 that meets the County requirements. Design not to exceed $500. Commissioner Petz approved the motion.  Commr Petz will contact the architect.

Temporary Restrooms:  Commissioner Brazil suggests installing the temporary restrooms to be placed in the same area as last year providing IGA gives permission.

Kathleen will contact Mike Purvis for permission, have a timeline for delivery of temporary restrooms, inquire about shortening the time period of lease.  Pat to check with Joe’s septic to see if there is an extension holding tank to eliminate pumping as frequently as last year.

New Business:  None

Setting Dates Next Meetings:  Next meetings dates are Tuesday June 14^th & June 28th @ 9:00am

Executive Session:    None

Adjourn: Commissioner Brazil made a motion to adjourn. Commissioner Petz made the second, meeting adjourned at 10:35am

Minutes Approved: May 10, 2011

________________________  _______________________  _____________________

Commissioner O’Laughlin        Commissioner Petz                  Commissioner Brazil

OF THE PORT OF HOODSPORT COMMISSION

June 14, 2011

Call to Order:   9:05am                                                                    Adjourned: 10:15am

Roll Call:                                Commissioner O’Laughlin  - Excused Absence

                                                Commissioner Brazil

Commissioner Petz

Staff Present:                         Kathleen Wyatt LeMaster, Port Operations Manager

                                               Pat Hoff, Port Maintenance

Public:                                    Forrest McCullough – NW Land & Tree

Approval of Agenda:  Commissioner Brazil made a motion to approve the 6-14-11 meeting agenda. Commissioner Petz approved.

Public Communication:   None

Minutes: Commissioner Brazil made a motion to approve the minutes of May 24, 2011. Commissioner Petz approved.

Vouchers: Commissioner Brazil made a motion to approve the Vouchers May (3of3), June (1of1), (June 2of2), Commissioner Petz approved.

Commissioner Reports:   Commissioner Petz filed for the election. Commissioner Brazil met with Mike P. @ IGA regarding placement of Temporary Restrooms. Commissioners would like Budget line in the Agenda reflecting balances.  Kathleen will forward email from Commissioner O’Laughlin regarding the derelict boat by the Port dock to Commissioners.  Commissioner Brazil will not be at the June 28^th Port meeting.

Port Operations Manager Report:

Kathleen will attend the Port Directors seminar in July. We received a Notice of Decision by DNR which was approved & an Access Connection Permit from WSDOT for the Hoodsport Trail Tree project.  Forrest McCullough invited the Port Commissioners to a Pre Construction meeting with NW Land & Tree, they are waiting for an Export permit from the Dept. of Revenue.  Discussed Commissioners time sheets, new owner of Ice House Storage & tabled the discussion of what direction to take with real estate.

Port Maintenance Reports:   The Marina project is complete.  Someone broke the Pooper Scooper dispensary and stole the plastic bags. Pat is concerned about buying the 12’ Grand Fir Tree now because it’s not the right time to plant a tree, she will check in to other tree’s in planters and suggested planting in late October, early November, in time for the Community Tree Lighting ceremony.

Old Business:

1. Travis will bring Port up to date on current developments on the website status at the 6.28.11 meeting.
2. Discussion/Direction Regarding the Septic Design, Temporary & Permanent Restroom Projects:

Septic Design:  County Environmental Health Specialist is reviewing the Easement, Site Design, & Geotech reports & will call with recommendations.  Jim Ayres submitted his revision, when we have an approval from Amanda he will submit 6 copies to the Port.

Permanent Restrooms:  Commissioner Petz contacted Grant Foster; they submitted preliminary drawings on both locations & are revising them with more detail.  Jon K. (Geotech) looked at the hill behind the Port location and asked for a 4 foot path. There may need to be a fence to prevent campers behind the restroom facility. The project will need a Shoreline permit.

Temporary Restrooms:  Commissioner Brazil elaborated on his discussion with Mike Purvis regarding the location of the temporary restroom facility.  Pat Hoff will get a larger holding tank & reconnect sturdy fixtures. Kathleen will order unit & contact PUD#1 for water/power connection & will contact an electrician to do hook up.

New Business:  Commissioner Brazil discussed things to do prior to the 4^th of July.  Pump the restrooms the Friday before, make sure supplies are plentiful, where are HCEA putting Port o Pots, coordinate ALL off duty officers at 4pm with Commissioner O’Laughlin.

Setting Dates Next Meetings:  Next meetings dates are Tuesdays June 28^th, July 12^th & July 26th @ 9:00am

Executive Session:    None

Adjourn: Commissioner Brazil made a motion to adjourn. Commissioner Petz made the second, meeting adjourned at 10:15am

Minutes Approved: May 24, 2011

________________________  _______________________  _____________________

Commissioner O’Laughlin        Commissioner Petz                  Commissioner Brazil

OF THE PORT OF HOODSPORT COMMISSION

June 14, 2011

Call to Order:   9:05am                                                                    Adjourned: 10:45am

Roll Call:                                Commissioner O’Laughlin

                                                Commissioner Brazil – Excused Absence

Commissioner Petz

Staff Present:                         Kathleen Wyatt LeMaster, Port Operations Manager

                                               Pat Hoff, Port Maintenance

Public:                                    Linda Woytowich – Woytowich Design

Dana Lovely – AAA Septic

Approval of Agenda:  Commissioner O’Laughlin made a motion to approve the 6-28-11 meeting agenda. Commissioner Petz approved.

Public Communication:   None

Minutes: Commissioner O’Laughlin made a motion to approve the minutes of June 14, 2011. Commissioner Petz approved.

Vouchers: Commissioner O’Laughlin made a motion to approve the Vouchers June (3of3), (June 4of4), Commissioner Petz approved.

Commissioner Reports:   Commissioners O’Laughlin & Brazil walked the Hoodsport Trail to look at the selective tree removal operation.  Commissioner O’Laughlin attended the Port conference and elaborated on topics of interest.

Port Operations Manager Report:

Discussed Commissioners Timesheets.  Discussed the ‘Marina Beautification Project’ & positive feedback from the Community.  Discussed the 4^th of July events, Commissioner O’Laughlin is coordinating with Police Officers on the 3^rd, went over list of things in place for the event.  Discussed the Ice House Storage space.

Port Maintenance Reports:   Temporary Bathrooms are installed and working. AAA Septic will camp out there over the 4^th of July week end and pump as necessary & keep track of gallons pumped. A sign will be erected by the Temporary restrooms “No recreational dumping of waste”. Hoodsport Trail port o pots are infested with spiders, Pat will bomb them.

Old Business:

1. Travis will bring Port up to date on current developments on the website status at the 7.12.11 meeting.
2. Linda W. presented her idea’s regarding the Port Marina Kiosk & signage. New Rules sign will be designed so other signs can be removed. Suggested matching colors with surrounding buildings/colors for aesthetics.
3. Discussion/Direction Regarding the Septic Design, Temporary & Permanent Restroom Projects: 

Septic Design:  County Environmental Health Specialist is reviewing the Easement, will call with recommendations.

Permanent Restrooms:  CXT Montrose

Temporary Restrooms:  Checking in to a 3000 Gallon holding tank.

New Business:  Discussed putting grass under planters along Port walk way in the fall.  Pat will purchase a commercial lawn mower.  Signs will be made ‘NO Personal Fireworks Allowed’. Discussed making a new brochure for the Hoodsport Trail.

Setting Dates Next Meetings:  Next meetings dates are Tuesdays July 12^th & July 26th @ 9:00am

Executive Session:    None

Adjourn: Commissioner O’Laughlin made a motion to adjourn. Commissioner Petz made the second, meeting adjourned at 10:45am

Minutes Approved: June 14, 2011

________________________  _______________________  _____________________

Commissioner O’Laughlin        Commissioner Petz                  Commissioner Brazil

OF THE PORT OF HOODSPORT COMMISSION

August 23, 2011

Call to Order:   9:03am                                                                  Adjourned: 10:03am

Roll Call:                                Commissioner O’Laughlin

                                                Commissioner Brazi

Commissioner Petz

Staff Present:                         Kathleen Wyatt LeMaster, Port Operations Manager

                                               Pat Hoff, Port Maintenance

Public:                                    Forest McCullough – NW Land & Tree

Approval of Agenda:  Commissioner Brazil made a motion to approve the 8-9-11 meeting agenda. Commissioner Petz made the second, passed unanimously.

Minutes: Commissioner Brazil made a motion to approve the minutes of July 26, 2011. Commissioner Petz made the second, passed unanimously.

Vouchers: Commissioner Brazil made a motion to approve Vouchers August (1of1). Commissioner Petz made the second, passed unanimously.

Public Communication:   Forest McCullough NW Land & Tree. They are working in the Hoodsport Trail Park & will lock the gates to the Public for one week; some of the trees are really bad in the back. NW Land & Tree has spoken home owners at Lake Cushman, concerned homeowners expressed satisfaction and acknowledge they are managing trees. Signs will be posted “Park temporarily closed due to Removal of Dead & Diseased Tree’s”.

Commissioner Reports:  

Commissioner O’Laughlin will speak to Brian Cook regarding the Visitors Center contract. Commissioner O’Laughlin is locating Jerry the videographer regarding the current under water video tape showing sea life in the Hood Canal as a potential link to the Port website.

Port Maintenance Reports:   Discussed extensive damage done to the Marina dock by the big concrete boat that hit it last year.  Undetected until recently, wood & hinges were separated from the dock; repairs were made with stainless steel brackets, fabricated steel & wood beams.  Asphalt is being tracked in to the restrooms. A hose bib is needed to power wash restroom area. Pat will address the Pet Poop problem at the park by designating a Pet Poop Station across the street by the port o pot restroom area. A pet disposal dispenser & sign has been ordered, a fire hydrant & area will be erected especially for pets to discourage people to let pets poop on the grass and around people picnicking & enjoying the Marina park.

Port Operations Manager Report:

Twanoh State park closure to swimming notice will be posted at the Kiosk.

Tree Management Project was discussed. Real Estate was discussed; a project plan is in the works.  Gallons pumped from the temporary restrooms were discussed, increased volume due to additional days of crabbing, the Marina park area being utilized more & salmon fishing. Discussed totals from the marina park beautification project. News release from the Navy is extending the underwater unmanned range test sites, the closest one being Dabob Bay. Hoodsport Trail map is being reviewed for any changes before going to print. Discussed working on 2012 Budget in September.

Budget:    Review of Expenditures/Revenue

A motion was made by Commissioner Brazil to move $100,000.00 in to the investment account, Commissioner Petz made the second, unanimously approved.

Old Business:

1. Discussion/Direction Regarding the Septic Design, Temporary & Permanent Restroom Projects: 

Septic Design:  County Environmental Health Specialist is reviewing the Easement.

Put on Hold until more research is done & other avenues explored.  Commissioner Petz expressed more exploration of the Port property South of West Realty as a possible Public restroom site & suggested doing the pre site inspection.

Permanent Restrooms:  CXT Montrose is the consideration.

Temporary Restrooms:  Up & running & being monitored.

New Business:

Setting Dates Next Meetings:  Next meetings dates are Tuesdays August 23^rd, September 13, September 27^th, October 11^th, November 15^th & December 20th.

Executive Session:    None

Adjourn: Commissioner Brazil made a motion to adjourn. Commissioner Petz made the second, meeting adjourned at 10:03 am

Minutes Approved: July 26, 2011

________________________  _______________________  _____________________

Commissioner O’Laughlin        Commissioner Petz                  Commissioner Brazil

OF THE PORT OF HOODSPORT COMMISSION

September 13 , 2011

Call to Order:   9:05am                                                                  Adjourned: 11:11am

Roll Call:                                Commissioner O’Laughlin

                                                Commissioner Brazil

Commissioner Petz

Staff Present:                         Kathleen Wyatt LeMaster, Port Operations Manager

                                               Pat Hoff, Port Maintenance

Public:                                    Linda Woytowich

Mary Mede – Citizen

Coffee provided by ‘Caffeina’s Espresso’ in Potlatch

Approval of Agenda:  Commissioner Brazil made a motion to approve the 9-13-11 meeting agenda. Commissioner Petz made the second. Unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the minutes of August 23, 2011. Commissioner Petz made the second. Unanimously approved.

Vouchers: Commissioner Brazil made a motion to approve the Vouchers September (1of1), Commissioner Petz made the second. Unanimously approved.

Public Communication:   Linda Woytowich presented a Kiosk sign design. Discussed information useful to the Public including points of interest, wildlife & important Public information. The decision as to what will on the Kiosk will be postponed for 30 Days.  Mary is concerned about the Hoodsport Trail Park, blackberries are growing over the path, the trail needs improvement & wood rounds used for seating were stolen.  She is also concerned about Signs that were removed stating No Bikes, No Smoking & No Open Fires.  Pat will re create signs & post them at the park. It was suggested to invest money next spring to have formal picnic tables & seating made from concrete for the Public at the Hoodsport Trail Park.

Commissioner Reports:  

Commissioner O’Laughlin stated the Kiwanis thanked the Port for the fire wood that was donated to their organization.  There have been positive comments & compliments on the Marina park and Pat Hoff for maintaining the park.  Commissioners wanted to acknowledge that Pat does a terrific job! Commissioner O’Laughlin will negotiate with Pacific Mobile to keep temporary restrooms through winter. Underwater video is available at the Dive shop, will check if the Port can link to it on the web site.

Port Maintenance Reports:   Discussed the ‘Designated Pet Park Area’ to be constructed in the grassy area by the existing fire hydrant.  Pat made some nice educational signs for the Kiosk with local sea life. There may be some strengthening of the joints in the dock this winter if there are high winds. Pat will keep a close watch. The irrigation will be installed on the North side of the Port Marina Park in October.

Port Operations Manager Report:

Discussed viable options for Office space in downtown Hoodsport.

Reviewed Timber revenue. It was discussed & will be used to pay for 4H to continue the Hoodsport Trail Park trail in June 2012, clean up the park trails and construct formal picnic & seating facilities at the Hoodsport Trail Park next year.  Once the trail is blazed on the golf course side of the park, a crosswalk will be painted by WSDOT and Hiker signs will be posted to delineate the trail for Hikers and the crossing by pedestrians for vehicles on State Route 119. Will review Curb Program grant from 2009 to determine which projects were pursued. Took a look preliminary look at the Budget, will re visit at the next meeting.

Budget:    Review of Expenditures/Revenue

August 2012 Financial Statement & detailed revenue was reviewed

Old Business:

1. Discussion/Direction Regarding the Septic Design, Temporary & Permanent Restroom Projects: 

Septic Design:  County Environmental Health Specialist is reviewing the Easement.

Put on Hold until more research is done & other avenues explored.  A pre site inspection application will be submitted. A third site option will be submitted to the Planning Dept.

Permanent Restrooms:  CXT Montrose is the consideration.

Temporary Restrooms:  Up & running & being monitored.

Still working on a permanent solution to the Public restrooms, looking at all possible options.

New Business:

The Commissioners, Kathleen & Pat all went downtown to take a look at the third possible location of the public restrooms & septic system.

Next Meetings:  Next meetings dates are Tuesdays, September 27^th, October 11^th, November 15^th & December 20th.

Executive Session:    None

Adjourn: Commissioner O’Laughlin made a motion to adjourn. Commissioner Petz made the second. Unanimously approved, meeting adjourned at 11:11 am

Minutes Approved: August 23, 2011

________________________  _______________________  _____________________

Commissioner O’Laughlin        Commissioner Petz                  Commissioner Brazil